ACADEMIC PROGRESS REGULATIONS
- Grade Points
1.1 The following convention shall be used for converting letter grades to numerical values for the calculation of a student's grade point averages (GPAs), including the cumulative grade point average, semester grade point average and annual grade point average:
1.2 The following final grades shall not be included in the calculation of a GPA:
(a) an aegrotat pass
(b) a compassionate pass
(c) a credit transfer
(d) the grades SE, Fail, NC, NV, Pas, S and U
(e) a grade for ELOO1.
- Grade Point Average (GPA)
2.1 The GPA shall be the sum of all grade points achieved divided by the number of courses attempted in adherence with a
- ACADEMIC PROGRESS GRADE POINT AVERAGE (APGPA)
3.1 The APGPA shall be the sum of all grade points achieved, divided by the number of courses attempted within a Senate-
approved programme. Where a student repeats a course, only the highest grade achieved for that course shall be included
in the calculation of the APGPA.
3.2 For those returning from academic suspension, the consideration of progress for the APGPA shall be the sum of all grade
points since resumption.
- SEMESTER GRADE POINT AVERAGE
4.1 The semester grade point average (SGPA) shall be the sum of all grade points achieved in a particular semester divided by
the number of courses attempted in that semester.
4.2 The results for 30-week courses shall be included in a SGPA calculation for Semester II only.
- UNSATISFACTORY PROGRESS IN PRE DEGREE OR UNDERGRADUATE STUDIES
Unsatisfactory progress in pre-degree or undergraduate studies is defined as the achievement of an APGPA of less than 2.0..
- REVIEW OF PRE-DEGREE AND UNDERGRADUATE STUDENT PROGRESS
6.1 Initially pre-degree and undergraduate student progress shall be assessed after they have attempted at least six courses.
6.2 Subsequently student progress shall be assessed on the basis of their CGPA at the end of each academic year.
6.3 Students whose progress is deemed to be unsatisfactory (as defined in Regulation 5 above) but have:
(a) an APGPA of at least 1.5 but below 2.0 shall be put on probation for one year
(b) an APGPA of less than 1.5 shall be suspended for one semester.
6.4 Students who at the end of their first probationary period:
(a) attain an APGPA of 2.0 or better shall cease to be on probation;
(b) fail to attain an APGPA of 2.0 or better shall be suspended for one semester;
6.5 Students who at the end of their second probationary period fail to attain CGPA of 2.0 shall be suspended for one semester.
6.6 Students whose progress again becomes unsatisfactory (as defined in Regulation 5 above) after their first suspension shall
be suspended for two further semesters.
6.7 Students whose progress, after resumption following their second suspension, again becomes unsatisfactory (as defined in
Regulation 5 above) shall be excluded from the University for a minimum of five years, after which they may apply to be
- REVIEW OF POSTGRADUATE STUDENT PROGRESS
7.1 For students undertaking coursework towards a postgraduate certificate, diploma or a master's, degree, progress must be
evaluated at the midpoint in the programme and then again at the end of each subsequent semester until completion, by the
relevant Faculty/ section research office.
7.2 A postgraduate student whose progress is deemed unsatisfactory may be placed on probation for a semester.
7.3 A postgraduate student who, at the end of their first probationary period, has again made unsatisfactory progress shall be
excluded from their current postgraduate programme indefinitely.
- UNSATISFACTORY PROGRESS IN POSTGRADUATE STUDIES
Unsatisfactory progress for students undertaking coursework leading to the award of a postgraduate certificate, diploma or a
master's degree is defined as failure to achieve a CGPA in postgraduate taught courses of at least 2.0.
8.2 Thesis or Supervised Research Project
Unsatisfactory progress for students undertaking work for a thesis or Supervised Research Project shall be determined by Senate
or its delegate. In coming to a decision Senate or its delegate shall take into account:
(a) semester progress reports required of the student by Clause 19 of the Master's degree Programme Regulations or of Clause
4.2 of the Programme Regulations for the degree of Doctor of Philosophy;
(b) any special conditions attached to the student's enrolment in the degree; and
(c) whether the student was a part-time or full-time student.
9.1 Students who have been suspended or excluded under the Unsatisfactory Progress Regulations may appeal on the
prescribed form to the Vice-Chancellor or nominee. Students shall appeal within two weeks of the date of the University's
letter of notification of the decision. If in his or her opinion there are exceptional circumstances, the Vice-Chancellor may
direct that a late appeal shall be considered.
9.2 Students appealing shall be entitled to make submission in writing only, setting out clearly the reasons, with appropriate
supporting documents, why they should not be suspended or excluded.
9.3 The Academic Programmes Committee or the appropriate Committee at the Alafua or Emalus Campus shall consider such
appeals. That committee may confirm the student's suspension or exclusion, or waive it and allow the student to continue
with their studies under such conditions as the relevant committee may consider necessary.
9.4 The decision of the Academic Programmes Committee or the appropriate Committee at Alafua or Emalus Campus shall be
- RESTRICTION ON ENROLMENT DURING ACADEMIC PROBATION, SUSPENSION OR AFTER EXCLUSION
10.1 Students on academic probation as defined by clause 5.3(a) shall be required to take only 50% of normal fulltime load.
10.2 Students who have been excluded from a postgraduate programme under the provisions of these regulations shall be permitted to seek admission to another postgraduate or undergraduate programme.
11.0 RESUMPTION OF STUDIES
Persons who have been suspended under these Regulations and who wish to apply to resume their studies shall do so using the prescribed forms by the prescribed dates. These are available from Student Administrative Services, Campus Directors and the USP website.