Computer Allocations & Budget Forecast - Information Technology Services



Computer Replacement Plan – Computer Allocations & Budget Forecast

Computer Specifications & User Groupings

  • All annual PC, laptop & tablet specifications will be determined by IT Services in consultations with Head of Departments and Faculties.
  • Specifications requested within the academic year that are outside the approved USP standard will require approval by the Director IT Services
  • Groupings of users/computer labs to specific computer specifications will be determined by IT Services in consultation with departments and faculties:

     Standard User

  • Academics, Professional Support Staff, General Computer Labs, Secretaries, Personal Assistants
  • Office Administration, Tutors

      High End Users

  •  SMT, Postgraduate Computer Labs, REACT PC’s, Banner Operators, Teaching Computer Labs , Lecture Theatre Computers, Deans & Associate Deans, Professional Mathematical, Financial & Statistical staff

 

      2015 – 2019 Computer Replacement details

  • The following table summarizes the PC replacement requirements for the University for the next 5 years with estimate costings for each year.
  • Costs for a laptop and a PC is estimated at FJD$2300.00
  • PC’s allocated are for replacement purposes only
  • New staff recruited to vacant positions will resume responsibilities to ICT resources allocated to the position

Year

Student Labs

Staff

Totals

Estimate Costs

2015

423

323

746

FJD$1,715,800.00

2016

482

261

743

FJD$1,708,900.00

2017

544

264

808

FJD$1,858,400.00

2018

401

263

664

FJD$1,527,200.00

2019

417

359

776

FJD$1,784,800.00

New University Established Positions:

All new positions established by the University will require new funding allocated to facilitate IT requirements. The table below summarizes a new position’s ICT requirements and estimated costs:

Service

Description

Estimated Costs

Computer

Standard (i5)

FJD$2300.00

Telephone Handset & Cabling

Analogue Handset

Digital Handset

FJD$103.00

FJD$194.25

Office Network Connectivity

Case 1

Existing network port in office and depending on user seating distance from network port

2m cable or 10m Cable

Case 2

No network port in office and depending on seating distance from network port

60m Cable from network cabinet

2m cable or 10m Cable

Wall Jacks x 4

2 Port Face Plate

Mounting block

Case 3

New or renovated building/PC Access or WIFI

 

 

 

FJD$14.00 or FJD$35.00

 

 

 

FJD$210.00

FJD$14.00 or FJD$35.00

FJD$17.00 x 4

FJD$9.00

FJD$6.00

 

Project based funding

New PC Requirements within the Year

Requirements for additional purchase of computers within the academic year in addition to planned annual computer requirements will require its own funding and approval signature on the order by the Director IT Services

USP Staff Resignation

All ICT resources allocated to a staff member who has resigned will be included onto the release forms for verification and re-allocation. These include PC’s, laptops, tablets, phones (mobile & handsets)

Student PC Allocation - Campus New Computer Lab

Annual Student PC allocations will not cover for new computer labs developed in campuses. These are deemed project based requirements and should be planned for and procured within the project.

Student PC Allocation - Student to PC Access Ratio

Annual Student PC allocations will not cover for new computer labs developed in campuses. These are deemed project based requirements and should be planned for and procured within the project.

Student PC Allocation - Student to PC Access Ratio

1.          Student PC allocations per campus will prioritize distribution to cover use of existing spaces in computer access areas to improve student access ratios.

2.          The university currently expects a standard computer access ratio between student and computers to be approximately 11. While the University’s total access ratio for students is approximately 12, access ratios varies amongst the different campuses with much needed additional access for:

  • Solomon islands (24.42) – Needs space for additional 90 computers to reduce access ratio to 15
  • Tonga (16.22)  - Needs space for additional 5 computers to reduce access ratio to 15
  • Lautoka (17.68)  - Needs space for 15 computers to reduce access ratio to 15

Regional Campus Computer Acquisitions:

Computer’s planned for purchase for regional campuses will have the following purchase criteria’s:

1.          Preference will be allocated to approved suppliers from Laucala Campus, Fiji

·          Total cost for computer’s to regional campuses will also include:

  1. initial shipping costs
  2. Duty costs
  3. Taxes

2.          Purchase from local campus computer distributors will be considered if:

  • Vendor is vetted
  • Computer specifications and warranty standards are adhered to
  • Costs for the Computer and its support is competitive in comparison to total costs for purchasing computer’s from Fiji  which includes shipping, duty, taxes and support costs

Computer Replacements before Warranty Due Date

Departments & users seeking to replace their computers within the warranty period will need to meet the following conditions:

 

  1. Computer model has been verified with manufacturer defects
  2. User computer use requirements has changed and replaced computer is to be re-used purposefully elsewhere within the department

 

Computer Movement or Re-Allocations

All computers that need to be moved will require a request to the IT Helpdesk who will generate a job ticket and an approval for relocation from the Director IT Services. This is to verify:

  1. Asset ownership
  2. Inventory accuracy

 Alternative Access Schemes:

Given the costs of maintaining PC’s, recommendations are being made to reduce the need to purchase PC’s and consider alternative access means for staff and students.

 IT Services Recommendations

  • IT Services recommends that the University prepare computer labs with wireless and wired access facilities
  • IT Services recommends maintaining all teaching computer labs with an expected student/PC ratio of 12
  • 2015 - IT Services recommends B above, purchase of 50 laptops and extending wireless to all postgraduate labs for 2015. Laptops will be distributed from the campus libraries.
  • 2016 - IT Services recommends B above, purchase laptops for full time Postgraduate Research Students along with support and maintenance of 2015 laptop program. Available spaces will be provisioned for laptop, wireless and wired access in postgraduate rooms and the campus Libraries
  • 2017 - IT Services recommends purchase of a laptop be included in non-research full time student fees distributed over the study semesters along with the 2016 laptop program.
  • 2018 – USP maintains the 2015, 2016 and 2017  laptop program for full time and part time students





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