Development, Marketing, Communications & Alumni Office

DMCA



Development Office

The Development Office of the University comes under the Development, Marketing and Communications (DMC) Department which is part of the Vice-Chancellor’s Office. The Office entails in providing high level strategic advice and analysis relating to donor relations, effective communication with donor partners, drafting of MOUs, project proposals, diplomatic letters and other collaborative agreements, presentations, reports and papers for the Vice Chancellor and President and/or on behalf of the University. 

The Development Office is further responsible for preparing regular reports on current and prospective aid to the University, providing contract management support, and mentoring, facilitating contributions to the University’s relationships with other CROP organizations, and ensuring continuous improvement to the manner in which the University relates to and reports to donors and key stakeholders.

The Development Office continuously holds meetings with the relevant project implementers regarding reporting requirements and expected outcomes under donor funded projects and further maintains a good flow of communication so that the research interests and capabilities of USP staff, and the priorities of member countries, can be matched with donor priorities and funding can be secured. 

Hence, the Development Office upholds the high level consultation arm of the University in maintaining as well as strengthening the University’s diplomatic relationship with donors, diplomatic missions, development partners, international agencies and inter-governmental organisations. 

All donor agreements, proposals, letters, reports and papers for submission to donors, diplomats, international agencies and inter-governmental agencies have to be cleared by the Development Office before it can be sent to the Vice-Chancellor and President for signature. It should be noted that only the Vice-Chancellor and President maintains the authority to sign documents on behalf of the University and this authority can be delegated to other members of the SMT only by the Vice-Chancellor and President. Any donor or government or institutional based agreement signed on behalf of the University which has not been authorised by the Vice-Chancellor and President remains null and void.  

The staff within Development Office report directly to the Development Manager and are namely Regional Scholarships Coordinator (who supervises 6 other staff), Development Finance Officer, Monitoring and Evaluation Officer (vacant), Programme Officers (x 2), Regional Engagement Officer and Finance & Admin Assistant. 

Development

  • About Development Office

    Our Mission

    Our Mission

    To assist the University meet its strategic objectives by developing and maximizing long term, mutually beneficial relationships between USP and the donor community. 

    Our Goals

    Our Goals

    • Maintain positive relationships with development partners;
    • Increase and diversify funding for development priorities;
    • Assist our internal constituents to access these opportunities;
    • Provide oversight of projects;
    • Assist our internal constituents in developing mutual collaborations with other universities and academic institutions.
    What We Do

    What We Do

    • Find alignment between USP strategic priorities and external donor priorities to fund activities.
    • Scan the environment for funding opportunities.
    • Disseminate information regarding funding and grants.
    • Assist with proposal development and review.
    • Ensure timely and accurate reporting of USP activities to donors.

    Donor Profiles

    Donor Profiles

    Enclosed is information on the major donors to USP. We have compiled a profile of their focus areas of interest, plus other useful resources:

    Click here for Donor/Embassy Contact Details.

    Call for Proposals

    Call for Proposals

    Current

    Current

    Closed

    International Collaborations

    International Collaborations

    The Development Office within the Department of Development, Marketing & Communications will provide the necessary focus, advice, screening and procedural regulation in relation to International Agreements. In addition Development Office, through the Office of the Vice-Chancellor and President, will maintain records of agreements and related documents, and oversee the provision of web based template documentation and guidelines. 

    On behalf of the Vice-Chancellor, the Director for DMC through the Development Manager must review all International Collaboration proposals. Once a draft agreement for Memorandum of Understandings (MOUs) and implementation plans have been agreed upon at the Faculty level or the equivalent both Institutes, it should be send to the Development Office for review and obtained approval from the Vice-Chancellor and President. The Development Office will at that stage notify the Vice-Chancellor and President's Office of the draft documentation and the final MOUs to be endorsed. The Development Office may require the Faculty to consult with other relevant campus authorities and to obtain any consequent necessary approval. Following the final approval and vetting by the Development Office, the agreement document will be submitted to the Vice-Chancellor and President's Office for endorsement and authorization and/or guidance otherwise.

    Statement of Authority

    Definition:

    MOU or International Agreement is any written agreement prepared by USP or a 3rd party which is another education institution or organization acting on behalf of one or more educational institutions with whom the University intends to have a relationship with and/or intends to do business, which obligates the University to pay money or other consideration for goods, services, or facilities.

    1. All MOUs and other International agreements must be reviewed by the Development Office with Development, Marketing and Communications Department.
    2. Authority to execute a MOU or other International agreement is limited to the Vice Chancellor and President and/or his/her designee.
    3. Any MOU or other International agreement that is not reviewed or properly approved / executed is considered null and void.

    Indicative Aid Budgets

    MOU and Other Templates


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Page updated: Wednesday, November 26, 2014
Development, Marketing, Communications & Alumni Office
The University of the South Pacific
Laucala Campus, Suva, Fiji
Tel: (679) 323 2148
Fax: (679) 323 1551