Aegrotat/Compassionate Pass - Current Students
A candidate who has been prevented by illness or injury from presenting himself or herself at any examination, or who considers that his or her performance in any examination has been seriously impaired by illness or injury may, on application, and with the approval of the Senate, be granted an ungraded Aegrotat Pass subject to the following conditions:
that prior to the examination, the candidate furnishes to the Registrar a certificate (on the form provided) from a registered medical practitioner, stating:
that he/she examined the candidate on a certain date;
that in his/her opinion, the candidate was unable through illness or injury, to present himself or herself for the examination, that in his opinion the candidate’s performance in the examination was likely to have been seriously impaired by illness or injury; and;
the nature of the illness or injury in sufficient detail to make clear that the candidate was not responsible for his/her disability, and in a form suitable for submission in cases of doubt to a medical referee;
that the candidate’s University teachers certify that the quality of his/her work in the relevant course was, in their opinion, clearly worthy of a pass.
that the quality of any work which the candidate has completed in the examination; including work in papers not affected by his/her illness or injury,be taken into account; and,
that the registered medical practitioner referred to in (a) above shall normally be the University Medical Officer and, in any situation where this is impracticable, the University Medical Officer shall be consulted as soon as possible.
Where by reason of any exceptional circumstances beyond his/her control and other than his/her own illness or injury, a candidate is prevented from presenting himself or herself at any examination, or considers that his/her performance in an examination will be seriously impaired; he/she may, on application, and with approval of the Senate, be granted an ungraded Compassionate pass subject to compliance with the Same conditions (with necessary changes) as those appearing in paragraphs (b) and (c) above.
In considering applications under this regulation, it will also be permissible to take into consideration the effect of any exceptional circumstances beyond his/her own control, other than his/her own illness or injury, on the candidate’s performance during the semester.
NOTE: Although the aegrotat and compassionate pass regulations refer to the day of an examination, there is provision to take into consideration the effect of any illness, or other misfortune on the candidate’s performance during the semester. Candidates so affected should write to the Registrar through the Campus Director or Student Academic Services setting out the circumstances and must enclose a medical certificate in the case of illness or injury. The relevant examiners will be informed so that the circumstances may be taken into account in the award of the final grade.
NOTE: Staff at your local USP Campus or Student Administrative Services will be able to provide further assistance upon enquiry.