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Good records management stressed to USP’s managers

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Mr Jason Flello, Manager, Records Management, reminded those present of the importance of records management for informed decision-making.

The Records Management office at The University of the South Pacific (USP) hosted a morning tea on August 31, 2017 for Managers and Supervisors to raise awareness of good records management practices and the use of the University’s electronic records management system, HP Records Manager (HPRM).

Mr Jason Flello, Manager Records Management, reminded those present of the importance of records management for informed decision-making.

He stated, “The Records office will start rolling out HPRM to the regional campuses in a few months’ time beginning with Lautoka & Labasa Campus as a pilot, before venturing further afield.”

Part of the audience present during the morning tea hosted by USP’s Records office.

Mr Mervyn Lepper, Manager, Strategic Asset Management & Planning mentioned that a lot of staff complained about the storage space needs of records and said that HPRM is the solution to this problem.

“Utilising HPRM will reduce the ever increasing amount of paper records USP produces on a daily basis,” he said, adding that, “having access to that information through a PC, rather than having to riffle through back stores or shipping containers, makes decision-making faster.”

“Paperless is the way forward, and my office is going paperless as much as is humanely possible,” Ms Dulari Doras Traill, Director, Assurance & Compliance told those gathered.

It was mentioned that from a regulators point of view there is no requirement for auditors to access hard copy records and that softcopy records will suffice in almost all instances.

“We need to stop printing electronic documents as records”, she said.

The morning tea was the first in a series of events the Records Management office will host throughout the year.

The next event will bring academic leaders together to focus on records related to the University’s teaching and research activities.


This news item was published on 4 Sep 2017 12:35:36 pm. For more information or any High-Res Images, please contact us on email communications@usp.ac.fj


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