USP Records marks International Archives Day 2018 with awareness
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The Royal Charter, which was handed over to USP by Her Majesty Queen Elizabeth II during her visit to Fiji in 1970. Also pictured here is part of the display by USP’s Records office to mark International Archives Day 2018.
The University of the South Pacific’s (USP) Records Management Office celebrated International Archives Day 2018 and the University’s 50th Anniversary with a display of items and documents from the early years of the University’s establishment in 1968 from 8-11 June 2018.
The display at the Laucala Campus Library foyer hosted items such as the Royal Charter, photographs, documents, and video of the first graduation ceremony as well as the hand-over of the Royal Charter from Her Majesty Queen Elizabeth II.
Mr Jason Flello, Records Manager said the public’s perception of the archives and records is usually one of confusion and as a result, this impacts on the financial and human resources dedicated to records and archives operations in institutions.
“Archives continue to be perceived as documents for internal use only, which are difficult to access and are of interest only to historians. The perception of records and archives by the public and the organisations that create them is not clear,” he explained.
“It is therefore essential to remember that records and archives are documents, created, received and maintained as evidence and information by an organisation or person, in pursuance of legal obligations, or in the transaction of business,” he stated.
USP students celebrating International Archives Day 2018 at the main Laucala Library foyer.
Mr Flello said archival records are documents preserved by their creators, successors or an appropriate archive institution because of their legal value or enduring historical significance. They constitute a major cultural heritage and information resource.
“The archival heritage is a valuable testimony about the economic, political and social development of humanity. The diversity of archival sources and formats is considerable,” he stated.
Furthermore, Mr Flello said that to ensure the preservation of these sources, a comprehensive approach that considers all types and formats of archives, is required and it is not possible to focus solely on one type of record, as other categories of archives also deserve attention.
Through the International Archives Day, USP Records office:
• Raised awareness among the public of the importance of records and archives, in order to ensure that records and archives provide the foundation for their rights and identity;
• Raised the awareness of senior decision makers of the benefits of records management for good governance and development;
• Raised the public, private and public sectors' awareness of the necessity of preserving archives for the long-term, and of providing access to them;
• Promoted to the public unique, extraordinary and rare documents preserved in archival institutions; and
• Improved the image of records and archives and enhanced their visibility globally.
Mr Jason Flello acknowledged the USP Library and the National Archives of Fiji for their support in not only marking this important week but creating awareness on the importance of archival records.
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