Estates & Infrastructure - Occupational Health and Safety


OHS Consultation

OHS Consultation

The Fiji Health and Safety at Work Act 1996 part 3 states that i.e. a legal requirement that every employer of a workplace in Fiji employing more than 20 employees must have a OHS Committee made of worker elected representatives and management nominated representatives.


USP OHS Policies & Procedures Click Here to See

USP staff will be guided by the USP OHS Responsibilities Guidelines in their contribution towards workplace health and safety .

Workplace OHS Representatives & Committee

The  Faculty of Business and Economics is the university's largest academic faculty .

FBE OHS Committee Reps 2020 at the Main Laucala Campus 

Deans Office

Marjorie Bola

Akshay Kumar

Kitione Saumudu

School of Accounting & Finance

Clayton Kuma

Joyce Lata

School of Economics

Sarojini Chand

Ronal Chand

Keshmeer Makun

School of Management & Public Administration

Tuma Greig

Shavneet Sharma

School of Tourism & Hospitality

Ella Bennion

Marica Kalou

Apisalome Mavono

School of Governance and Development Studies

Prashila Narayan

School of Land Management

Eroni Batikawai

Chethna Ben

OHS Committee Guidelines 

2018 OHS Workplace Certificate

  •  Resolving Health & Safety Issues In The Workplace  

In the first instance all health and safety issues must be addressed within the workplace of concern. It is the right of any worker or concerned person within a workplace to immediately raise issues of health and safety concern to the most senior supervisor in charge of the workplace.

Any FBE staff or student is required to actively raise any health and safety issue or hazard that affects them with their local health and safety representatives and employer representatives like supervisors and heads of departments.

They are to fill in the  and submit USP Hazard incident injury form to their local OHS and management representative, and a copy submitted to the USP OHS Unit

The most senior staff of the workplace has a duty of care to immediately assess the risk of the issue concerned and implement an immediate solution in the workplace to reduce this risk.

Fiji Health & Safety in the Workplace Legislations

Building Fire Protection

FBE Building Fire Protection


  •         Fire Extinguishers: either Dry powder or carbon dioxide
  •         Fire Hose Reels & Fire Sprinkler Systems 
  •         Fire Blankets

1.2 Early Fire Detection Sensors

  •         Smoke detectors
  •         Heat Detectors
  •         Fire indicator panels

1.3 Fire Alarms

  •         Manual call points
  •         Fire alarm sounders


Fire Fighting Enterprises conduct maintenance of these equipment at the Upper and Statham Campus

Evergreen Fiji Litd conduct maintenance of these equipment at the lower campus

These equipment are serviced every month and service tagged equipment are done every 6 months.

The Manager Design & Engineering is the senior manager responsible for the maintenance of these equipment on campus.

Damaged or Missing equipment must be reported immediately to niranjwan.chettiar(at)

Building Fire Protection Equipment Locations 

It is important to know the locations of fire protection equipment for your building and how to use them.

Building Fire Wardens are responsible for monitoring fire protection equipment in their areas of responsibility.


Ground Level

Level 2

Level 3

 School of Accounting & Finance

School of Tourism & Hospitality

School of Land Management & Development

School of Land Management & Development 




MBA 066 Level 1

MBA 068 Level 1

MBA 068 Level 2

Operating Procedures for using First Attack Fire Fighting Equipment:

Fire Extinguisher    

Fire Hose Reel  

Fire blanket      

Guidelines for Installations of Fire Extinguisher & Fire Blanket

NFA Guidelines


Building Inspection

Workplace Health & Safety Inspections

The OHS Committee for the Faculty of Business & Economics in collaboration with the USP OHS Unit is delegated under the HASAW Act 1996 to determine the implementation of regular workplace preventative health and safety inspections.

These inspections are designed to proactively detect hazards that may pose potential sources of harm to staff and students and to activate intervention strategies to reduce or eliminate the risk of posed by these hazards

USP Building & Workplace Health & Safety Inspection Guidelines

Schedule of FBE Building Inspections:

Inspection Sites

Inspections Frequency Annual

Designated Months

Inspection Forms

Admin & Lecturer Offices


December & July

Teaching Venues


December, April & August

Science Laboratories e.g. Animal Science Labs, Alafua Campus


January - December

Hazardous Restricted Areas. E.g Flammable Gas Storage Areas, High Voltage Electrical Areas


January - December

  • Hazardous Area Inspection Form

Following these inspections the FBE OHS Committee and the USP OHS team will convene a meeting with relevant stakeholderís eg.Heads of Schools and Designated USP Property and Facilities Coordinator to discuss these hazards and  implement a work plan (Creation of Maintenance Job Cards) to have the risks posed by these hazards reduced or eliminated.

Each hazard identified in these inspections will be designated as a near miss and registered in building hazard and risk register. This building hazard and risk register will be an agenda item during committee meetings and part of regular reports by the FBE OHS Committee to Dean of Faculty Business and Economics and Heads of Schools.

USP OHS Inspection Summary Template 

USP Building Hazard & Risk Register Template Excel

Building & Workplace Standards

For Fiji campuses, the following building standards and regulations are used as references in the conduct of these building inspections

Fiji Public Health ( National Building Code ) Regulations 2004

HASAW ( General Workplace Conditions ) Regulations 2003

Building Inspection

First Aid

First Aid In The Workplace

First Aid is the provision of basic emergency resuscitation & treatment to victims of injuries and illnesses at the time and location of these events occurring until/on route to definitive secondary medical treatment being provided to these victims.

These emergency situations in the workplace may include treating cuts and bruises, sprains from falls, near drowning and someone falling unconscious or suffering an epileptic fit


Whenever there is an injury or medical emergency you must CALL FOR HELP


ABCDE is a basic First Aid technique which everyone within the university can master.

First Aid Guidelines in the Workplace

First Aid Primary Assessment


It is important to know the identities of FBE First Aiders and the locations of First Aid kits and stations .

First Aiders Posters and First Aid Kit Signs will assist you to identify them .

USP OHS Provides Guidelines on Basic First Aid Kit Contents , however these items must be replenished by the workplace it is located in every 3 months as a minimum requirement.

The presence and monitoring of First Aiders and First Aid Kits is done by the USP OHS unit regularly.

First Aiders for a workplace are required to enter First Aid Register details of First Aid items and treatment applied on each occasion.



USP Staff and students undertake First Aid training with ST John ambulance and Red Cross Societies to attain First Aider certification within the university.

First Aid Training is usually done during semester breaks in April, June and September every year.If interested fill out the USP OHS Training Application form and select First Aid training and submit it to USP OHS ohs(at)


 First Aid Awareness Posters

First Aid for Burns

First Aid For Choking

First Aid Response for Common Ailments

First Aid For Construction Sites

First Aid for Electric Shocks

First Aid for External Bleeding

First Aid for Eyes

First Aid for Fractures

Heart Attacks & Strokes

Hygenic Hand Washing Techniques

First Aid For Seizures

First Aid for Soft Tissue Injuries

Injury Management

Worker Injury Management

Work Accident Prevention

It is the duty for all USP workers and students to report any hazard or unsafe work act or unsafe workplace condition to their immediate senior supervisor

Use this form when reporting hazards

It is the duty of the supervisor to ensure that management eliminates the risk posed by these hazards or reduces it to negligible levels.

It is the duty of the workplace OHS representative to ensure that these processes are documented and that this process is not impeded.


1.Role of the Injured Worker

Whenever an injury occurs in the workplace it is the responsibility of the worker to report it immediately to his/her immediate supervisor and seek First Aid and definitive medical attention, see FIRST AID in the Workplace.

2. Role Of Supervisor

2.1 It is the responsibility of the supervisor of the injured worker to arrange and facilitate immediate first aid and definitive medical attention for the injured worker

At the Laucala campus during office hours , injured workers must be taken to the USP Health and Wellness Center on campus


The injured worker and his/her supervisor must fill this form

Injured or Ill worker must fill Fill Part A,B and C

Supervisor must fill Part D and E

This form is to be submitted to the Staff Nurse on duty, who in turn will send copy to USP OHS Unit.

Mandatory Reporting of Occupational Injuries & Illness

All injuries must be notified by the worker to his/her supervisor as stipulated under the USP Policy on incident reporting

In addition to this internal reporting , all workplace injuries in Fiji are required by law to be notified to the Ministry of Labour using the OHS F1 Form within 7 working days

2.3 Serious Injuries must be notified by filling the LDF C1 Form by the supervisor and sending it to Ministry of Labour OHS unit within 7 working days.

2.4 For workers covered by the QBE medical insurance scheme, Fill the QBE workers Compensation Claim form and submit this form to the closest QBE insurance office within 7 working days of the injury occurring.

 Recovery & Return to Work

If you are a injured worker you must read this advisory.

Injury and Accident Investigation

It is essential that all serious injuries be formally investigated immediately as is possible

The injured worker, fellow workers witnessing the injury are required to fill in their statement form

The supervisor of the injured worker is required to fill in the supervisor statement form.

The OHS unit or the campus director must conduct an accident scene inspection and report.

Emergency Management

Emergency Management Guidelines For Faculty Business & Economics

Emergency Contact Numbers & Information

The first response for dealing with any potential emergency is to CALL FOR HELP .It is important for FBE staff and students to know and access phone numbers to key people and responders within their campus and community who can rapidly respond to and deal with the emergency.


It is important to know what to do in the event of a fire affecting your building , it can save your life and those persons around you


FBE Building Fire Wardens


Building Fire Wardens are USP staff who has received training from the National Fire Authority to conduct basic building fire safety preparedness and response activities, including using firefighting equipment and conducting building evacuations.

There are 2 types of Building fire wardens in USP

Chief Building Fire wardens is in charge of a group of floor wardens and coordinate building fire safety activities and the evacuation of persons to the designated assembly area

Floor Fire wardens are responsible for basic fire safety activities and evacuation of persons in their area of responsibility within the building to designated emergency assembly areas

Similarly there are fire wardens for other Faculty buildings around laucala Campus

Pacific Islands Center for Public Administration, MBA Graduate School of Business are located at the Statham Campus.

The School of Land Management & Development is located at Tagimoucia Street at the Upper Campus


Building & Room Evacuation Plans

It is a mandatory safety requirement for Buildings and Rooms have evacuation plans for Fire placed for occupants to read

For a copy of the evacuation plans for your building or room email the OHS unit and a soft copy can be sent to you to have it placed in your building or room

State on your email , the building , floor level and the room in which the evacuation plan is to be placed.

Emergency Assembly Areas for Fire

An Emergency Assembly Area is a designated safe area or location specific for a hazardous event e.g. emergency assembly area for fire and evacuation site for tsunami, flooding or cyclones.

Faculty Business & Economics Staff and Students must use the following Emergency Assembly Areas for Fire whenever a Building fire alarm sounds and evacuation is ordered. 


 Fiji is located within the Pacific Ocean Ring of Fire, and as such is susceptible to earthquakes .Earthquakes may range from slight earth tremors to violent ground upheavals resulting in a lot of destruction and deaths.

The immediate causes of injury and death to persons in buildings occurring from earthquakes result from falling or falling objects, structural collapse and fires and electrocutions from live electrical wires. Persons trapped under structural debris are often asphyxiated from dust and lack of fresh air.

Submarine earthquakes leading to tsunamis can exponentially increase destruction and deaths along populated coast lines.

It is important for all persons to be aware of what to do during and after an earthquake has occurred.

Earthquakes Advisory Laucala Campus

Earthquake Tsunami Poster


Tsunami Hazard Zone


The Laucala Campus is located within the tsunami hazard zone of the Suva peninsula.

The Statham Campus,Lower and Middle Campus as well as low lying areas of the upper campus where FBE Main Building and School of land management & development are situated within this tsunami hazard zone.

It is important for anyone using these campuses to be aware of the designated tsunami evacuation sites on Laucala campus and the most suitable routes to these sites from their locality.

Tsunami Information Brochure Laucala Campus 

Tsunami evacuation sites in Laucala Campus are all located at Upper Campus close to residential halls which are all located on inland, high grounds overlooking the Laucala Bay area.

Tsunami Evacuation Procedures

Rain Storms & Cyclones

 All USP campuses in the South Pacific Region are susceptible to cyclones during the months between November to April.

Itís important to be well prepared for these cyclones before they happen, and take all precautions during and after cyclones have occurred.

Working Safely In USP

Working Safely In USP

The University of the South Pacific as the employer for its employees is required by national occupational health and safety legislation's to provide and promote safe work conditions, procedures and equipment for all its employees in all its regional campuses.

To reciprocate this, each employee is required to comply with safe work practices and ensure their workplaces and work equipment are kept and maintained to safety and health standards.

The university work environment is vastly different in their types and the hazards that are likely to be created and encountered by employees, and for this it is necessary that health and safety standards are maintained to provide guidelines to minimize the risk of injury and threat to the health and well-being of employees, as well as students and visitors.


Safe Work Practice

Safe Work Guideline 1

Safe Work Guideline 2

Safe Work Guideline 3


Safety Against Dangerous Electricity Exposure in the Workplace

Electrical Safety

Lock Out Tag Out

Permit To Work


Safety Against Falling in the Workplace

A Frame Ladders safety

Extension ladders safety

Working on Roofs safely

Permit to Work on Roofs

Permit To Work at Heights


Safety Against Excessive Noise Exposure in the Workplace

Noise & Hearing Protection

Noise Levels

Hearing Assessments


Safety Against Fire & Burns in the Workplace

Working with Combustibles Safely

Hot Work Safety

Charging Batteries Safely


Safety Against Repetitive Musculoskeletal Injury in the Workplace

Ergonomic Workstation

Recognizing Repetitive Musculoskeletal Injuries

Dealing With Low Back Pain


Manual Work & Lifting Loads

Safe Lifting & Carrying Techniques

Stretching Exercises

Lifting & Carrying Equipment


Safety in Using Electrically Powered Tools in the Workplace

Using Portable Powered Tools Safely

Safety in the Mechanical Workshop



Safety Against Dangerous Chemical Exposure in the Workplace

Using Chemical Fume Cupboard Correctly

Storing Chemicals Safely

Safety in Science Laboratory


Housekeeping in the Workplace

Good Housekeeping - Everyone's Responsibility

Preventing Slip, Trip & Falls

Recycle Waste Management


Safety in Confined Work Spaces

Site Safety

Workers Safety

Permit To Work


Personal Protective Equipment

Property & Facilities and School of Engineering

Science Laboratories



Dealing with Stress in Workplace

Anxiety & Panic


Alcohol & Smoking Dependence


Safety in Construction Sites

Site Safety

Workers Safety

Excavation Safety



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Page updated: Thursday, April 30, 2020
The University of the South Pacific
Laucala Campus, Suva, Fiji
Tel: +679 323 1000