Space Form Register

2019

Space form Register 2018

Reference No.	Campus	Contact Person	Project Title	Space Manager	Application Date	VP RC E & I approval date	Action	Action Date	Additional Information	Proposed Budget	Vote Code
DVCEducation01/02012019	Laucala	Litia Konusi, Som Naidu, Dhiraj Bhartu	SAS Relocation 2019 (Communications Building Fire)	Som Naidu	21/12/2019	21/12/2019	E&I Design Team to Inspect, Part of works to be outsourced	2/1/2019	Completion date - 2nd week of Feb.	TBD	A2111 - Opex. IA 315 - Capex
DVCEducation02/02012019	Laucala	Litia Konusi, Arvind Patel	SAS Relocation 2019 (Communications Building Fire)	Arvind Patel	21/12/2019	21/12/2019	E&I Design Team to E&I Design Team to Inspect, Part of works to be outsourced	2/1/2019	Completion date - 2nd week of Feb.	TBD	A2111 - Opex. IA 315 - Capex
DVCEducation03/02012019	Laucala	Som Naidu, Akanisi Kedrayate, Dhiraj Bhartu, Javed Hanif	CFL Relocation 2019 (Communications Building Fire)	Akanisi Kedrayate	21/12/2019	21/12/2019	E&I Design Team to Inspect, Part of works to be outsourced	2/1/2019	Completion date - 2nd week of Feb.	TBD	A2111 - Opex. IA 315 - Capex
DVCEducation04/02012019	Laucala	Litia Konusi, Kisione Finau	SAS Relocation 2019 (Communications Building Fire)	Kisione Finau	21/12/2019	21/12/2019	E&I Design Team to Inspect, Part of works to be outsourced	2/1/2019	Completion date - 2nd week of Feb.	TBD	A2111 - Opex. IA 315 - Capex
VPRC E&I01/02012019	Laucala	Lily Vesikula	Renovation for Vice Chancellors Residence	Lily Vesikula	18/12/2018	18/12/2019	E&I Design Team to Inspect, Part of works to be outsourced	18/12/2019	TBD	$20,000 - $250,000	TBD
FSTE01/07012019	Laucala	Mele Katea Paea	Innovation Hub & Co-working Space	Bibhya Sharma	7/1/2019	7/1/2019	E&I Design Team to Inspect, All works to be outsourced (design, scope and construction)	9/1/2019	Completion date - 1st week of Feb.	TBD	UNDP Funded Project
PacificTAFE01/02012019	Laucala	Hasmukh Lal, Elizabeth Fong, Kisione Finau	PTAFE Relocation 2019 ( Communication Building Fire)	Elizabeth Fong, Kisione Finau	21/12/2019	21/12/2019	E&I Design Team to Inspect, Part of works to be outsourced	2/1/2019	Completion date - 2nd week of Feb.	TBD	A2111 - Opex. IA 315 - Capex
USPSA01/11012019	Laucala	Aneet Kumar	Office Modification Project : USP Federal Office		11/1/2019		E&I Design Team to Inspect, All works to be outsourced (design, scope and construction)	15/01/2019	Completion date - 1st week of Feb.	TBD	TBD

2018

Space form Register 2018

Reference No.	Campus	Contact Person	Project Title	Space Manager	Application Date	VP RC E & I approval date	Action	Action Date	Additional Information	Final Note
VPRCE&I12/08112018	SI Campus	Seu'ula Johansson Fua	IOE SI Office	VP RCE&I	8/11/2018	8/11/2018	The Space form has been approved and a member of the design team will be in SI for design consultation	8/11/2018
FSTE08/02112018	Laucala	Bibhya Sharma	Civil Engineering Lab	Dean FSTE	4/10/2018	2/11/2018	The Space request has been approved and client has been advised to outsource project.	6/11/2018
FSTE07/30102018	Laucala	Fereti Atalifo	NZMFAT Funded USPNet Upgrade - USPNet Satellite Building	Dean FSTE	12/10/2018	30/10/2018	The Space request has been approved and client has been advised to outsource project.	1/11/2018
VPRCE&I11/17102018	SI Campus	Dr.Patricia Rodie	SI Lawson Tama Campus Additional Toilet	CD SI	17/10/2018		The Space request has been discarded based on VP's advice/instruction.	18/10/2018
VPRCE&I10/25092018	Tuvalu	Dr. Rosiana Lagi	Tuvalu Campus Forecourt Expansion	VP RCE&I	25/09/2018	25/09/2018	Design team to inspect site and to provide concept plan and costing	25/09/2018
DVCLTSS09/2082018	Laucala	Glenn Pope	2nd Hall - B Block Disability Conversion	DVCLTSS	14/7/2018	19/7/2018	A joint inspection was conducted with DRC office, Halls of Residence and E&I. Weekly updates are given to Manager Contracts - Davies Mani for client information.
Pac TAFE02/26072018	Laucala	Hasmukh Lal	B203 Extension - Pacific Tafe	ED Pacific Tafe	26/07/2018	18/8/2018	Scope and TOR to be prepared by Manager Contracts & Admin - Davies Mani. Pacific Tafe to approve TOR	15/8/2018
VPRCE&I09/03082018	Tuvalu	Dr.Rosiana Lagi	Staff Cubicle Tuvalu Campus	VP RCE&I	3/8/2018	3/8/2018	Application endorsed. Tuvalu Campus to sort local contractors for design and construction through maintenance funding	7/7/2018
FALE05/13082018	Laucala	Laijipa Naulivou	School of Law Academic Office Relocation (B236-Rm104 and B019-Rm 102,103)	DVCLTSS and Dean FALE	13/08/2018	13/08/2018	Campus Life has been notified on B236 Rm 104 and Dean Fale has also been notified on B019-Rm102,103. Movement will await their respective approval.	15/8/2018
DVCLTSS08/07062016	Laucala	Walter Waneoroa	USPSA Forecourt Development	DVCLTSS	7/4/2018	21/06/2018	Meeting was organised and attended to between E&I and USPSA to thrash out the details.	23/7/2018	Design Team are currently redesigning to the needs of USPSA
DVCLTSS07/07062017	Laucala	Walter Waneoroa	Bathroom for Ladies - Orange Lounge Toilet (B023)	DVCLTSS	7/5/2018	21/06/2018	Meeting was organised and attended to between E&I and USPSA to thrash out the details.	23/7/2018	Team are currently redesigning to the needs of USPSA
DVCLTSS06/07062018	Laucala	Walter Waneoroa	Bathroom for Men - Orange Lounge Toilet (B023)	DVCLTSS	7/6/2018	21/06/2018	Meeting was organised and attended to between E&I and USPSA to thrash out the details.	23/7/2018	Design Team are currently redesigning to the needs of USPSA
DVCLTSS05/30052018	Laucala	Merelesita Qeleni	Disability Toilet (018-001)	VP RCE&I	30/05/2018		This is part of the Disability Access needs ref # DVCLTSS01/15012018	30/05/2018	Meeting was organised and attended to between E&I and USPSA to thrash out the details.
DVCLTSS04/30052018	Laucala	Merelesita Qeleni	Disability Toilet (010-111)	VP RCE&I	30/05/2018		This is part of the Disability Access needs ref # DVCLTSS01/15012018	30/05/2018	Space form closed. An existing disabled toilet is currently used by staff of FSTE. This has to revert back to DRC
FALE04/18072018	Laucala	Temalesi Waqainabete	FALE PG (B026) Lounge	Dean FALE	18/07/2018	18/07/2018	A joint inspection was conducted with Temalesi. E&I team(Design) to liaise with FALE.	14/8/2018
FBE01/03082018	Laucala	Professor Arvind Patel	Extension of FBE Building for Academic Offices (B014)	Dean FBE	3/8/2018		FBE to provide Business Case to FIC	8/7/2018
VC02/21062018	Laucala	Roneel Chand	Kitchen space for staffs Administration Building (B001) - Top Floor	VC	4/6/2018		Design Team to meet Roneel Chand on the 21/6/2018	20/06/2018
Pac TAFE01/16062018	Laucala	Hasmukh Lal	Original changing room - USP Kitchen (B022)	ED Pacific Tafe	16/06/2018		"Request forwarded to Space Committee (VP) for approval before consultation with Campus Life, DVC, and USPSA
DVCLTSS03/15062018	Laucala	Litia Konusi	Expansion SAS Verandah (020)	DVCLTSS	27/04/2018	14/6/2018	Design team to provide design and total cost estimate	15/6/2018
VPRCE&I08/14062018	Laucala	Noel Tofinga	USP PHP Union	VP RCE&I	1/2/2018	1/2/2018	Space allocated to PHP Union	14/6/2018	Closed
FSTE06/31052018	Laucala	Rina Sagar-Segran	IMR Building (B119)	Dean FSTE	31/5/2018	5/6/2018	Design team to provide design and total cost estimate	13/6/2017
FSTE05/30052018	Laucala	Rina Sagar-Segran	Institute of Applied Science (B118)	Dean FSTE	30/5/2018	5/6/2018	Design team to provide design and total cost estimate	13/6/2018
FALE03/23032018	Laucala	Akanisi Kedrayate	FALE (B019) New Tea Room	Dean FALE	23/03/2018	17/05/2018	Design team to provide design and total cost estimate	17/05/2018
VPRCE&I07/16052018	Emalus	Ruben Bakeo Markward	Perimeter Fencing	CD Emalus	3/4/2018	16/5/2018	Design team to provide design and total cost estimate	16/5/2018
VPRCE&I06/08052018	Laucala	Mervyn Lepper	New Student Study Bure	VP RCE&I	8/5/2018	8/5/2018	Space Request forwarded to design for concept plan	8/5/2018
VPRCE&I05/08052018	Laucala	Mervyn Lepper	CRC Wot Eva Bar (B004) Disability Toilet	Campus Life	8/5/2018	8/5/2018	Space Request forwarded to design for concept plan	8/5/2018
VPRCE&I04/08052018	Laucala	Mervyn Lepper	Estate & Infrastructure (B103) Renovation	VP RCE&I	8/5/2018	8/5/2018	Space Request forwarded to design for concept plan	8/5/2018
FSTE04/08052018	Laucala	Ilaitia Tuisawau	Communication Bldg (B020): Gas Storage Building		3/5/2018	8/5/2018	Space Request forwarded to design for concept plan	8/5/2018
FALE02/08052018	Laucala	Akanisi Kedrayate	USP Community Counselling Centre and Psychology Training Clinic	Dean FALE	25/04/2018	8/5/2018	Space request forwarded to design team. Design team to provide concept plan and costing	8/5/2018	For securing funding
FSTE03/23032018	Laucala	Anjeela Jokhan	FSTE (010) Glass Nursery	Dean FSTE	23/03/2018	11/4/2018	Space request endorsed. Client advice to seek consultancy	11/4/2018
FSTE02/19032018	Laucala	Anjeela Jokhan	Civil Engineering Lab	Dean FSTE	19/03/2018	28/03/2016	Space request endorsed. Client advice to seek consultancy	3/4/2018
DVCLTSS02/02032018	Laucala	Binal Lal	Student Learning Support Service B202 Renovation	Director PTafe	2/3/2018	28/03/2018	Space Request endorsed. Design Team had already started on this project and first draft currently reviewed by Client	5/4/2018
VPRCE&I03/19032018	Laucala	Davies Mani	Estate & Infrastructure (B100) Tea Room Extension and Meeting Room	VP RCE&I	19/03/2018	19/03/2018	Space application request endorsed by VP with a budget of $17k. Application has been forwarded to Design & Engineering.	28/3/2018
FSTE01/19022018	Laucala	Rina Sagar-Segran	IAS Staff Mess Room	Dean FSTE	19/02/2018	27/02/2016	Space Application forwarded to Design for Design Works and Costings. Manager OHS and ITS to be consulted for the design. Total Costings to be reconciled with available budget.
VPRCE&I02/23022018	Laucala	Mervyn Lepper	FALE (019) Room 101 New Entry Door and Pathway	VP RCE&I	23/02/2018	23/02/2018	Request forwarded to Design Team for design works. This request is to be treated with urgency as it involves Safety for Students	27/2/2018	Aniticipated delivery date: 24th March – 1st April or 11th June – 08th July
VC01/17012018	Laucala	Peter Stewart	Site for RNZAF Memorial	VP RCE&I	17/01/2018	17/01/2018	The proposed site has been verbally endorsed by VC. Development application lodged to SCC 10/1. Approval for processing to take 2-3 working days
DVCLTSS01/15012018	Laucala	Merelesita Qeleni	Disability Access Needs	DVCLTSS	15/01/2018		The space requests covers a wide range of DRC needs. The need for a lift at FALE is the project on this form. Business case has been prepared for FIC	17/01/2018
EDF01/15012018	Laucala	Lusiani Biukoto	Finance Archive Container	EDF	15/01/2018		The Procuring of the Container and the shelves will be handled by Finance and Procurement	15/01/2018	Design Team provided the standard shelve specification for procurement
FALE01/12012018	Laucala	Javed Hanif	New Tea Room	Dean FALE	4/1/2018	12/1/2018	Form forwarded to design team for design works and specifications	12/1/2018
VPRCE&I01/10012018	Laucala	Matin Rahim	FALE Concrete Footpath	VP RCE&I	10/1/2018	12/1/2018	Forwarded to Design Team for Specification and Scoping. Design Team to liaise with contact person during scoping	10/1/2018

2017

Space Form Register 2017

Reference No.	Campus	Contact Person	Project Title	Space Manager	Application Date	VP RC P & F approval date	Action	Action Date	Additional Information	Final Note
VPRCE110/01122017	Laucala	Giulio Paunga	Pedestrian Bridge and Zebra Crossing from Heilala Place to USP	Giulio Paunga	1/12/2017	1/12/2017	Application forwarded to Design Team	8/12/2017	2 requests - a. Finalise a concept plan and cost estimate for the construction of Pedestrian bridge. B.Pedestrian crossing including the extension of the pavement as indicated in the drawing.
VPRCEI09/01122017	Laucala	Luisa Mafi	HR Office Renovation	Dhiraj Bhartu	1/12/2017	30/11/2017	Application forwarded to Design team for scoping and cost analysis. Total budget is $50,000.00	1/12/2017
FSTE03/24112017	Laucala	Professor Mauricio & Dr. Utkal	ICT Back Up Generators	Dean FSTE	24/11/2017		The application has been forwarded to Design team to proceed with TOR forwarded to Procurement on the 24/11
VPRCEI08/16112017	Tuvalu	Rosiana Lagi	Proposed Fencing of Tuvalu Campus new site	Campus Director	15/11/2017	15/11/2017	The application was endorsed by VP for processing. Space Application forwarded to Design team for design works.	16/11/2017
VPRCEI07/21092017	Kiribati	Giulio Paunga	Upgrade of Carpark and Road Access	Campus Director	21/09/17	21/09/17	The Application was endorsed by VP for Processing. Space Application forwarded to Design Team for design specification and costing	14/11/2017
FSTE03/24102017	Laucala	Johann Poinapen	Solvent Stores	Dean FSTE	24/10/2017	24/10/2017	The application was endorsed by VP for processing. Space Application forwarded to Design team for design works.	24/10/2017	Analysis conducted. Design Team to liaise with Client on finer details.
VPRCEI06/17102017	Laucala	Giulio Paunga	Replacement Fencing from Laucala Bay Rd, Stadium boundary,Pony Club, QE Drive	Giulio Paunga	17/10/2017	17/10/2017	The application is forwarded to Design Team for design specification and costing	17/10/2017
DVCR&I01/11102017	Laucala	Luisa Mafi	Extension of HR Conference Room and Verandah	Dhiraj Bhartu	11/10/2017	12/10/2017	Application forwarded to Design Team	17/10/2017
DVCLTSS06/25092016	Laucala	Javed Yusuf	CFL Washroom and CFL Front Entrance Upgrades	Som Naidu	18/09/2017	26/09/2017	The application has been forwarded to Design Team on the 28/9	28/9/2017	Analysis conducted in accordance with the National Building Code. There is enough space for this requests. Design Team to liaise with client.
VC02/26092017	Laucala	Ronald Singh	Additional Office Space and Additional Toilet	Dulari Doras Traill	6/9/2017	12/9/2017	The application has been endorsed by VC and VP. Request forwarded to Design Team for further processing.	28/9/2017	Budget to come from VC's contingency funds
DVCLTSS05/09062017	Laucala	Glenn Pope	Building of Permanent and Usable Roof Cover for Student Bar - WOT EVA BAR	Glenn Pope	8/9/2017	12/9/2017	This request has been forwarded to Design team for design scoping. Design team to meet Glenn Pope for preferable roofing design	13/9/2017
DVCLTSS04/11082017	Laucala	Hasmukh Lal	PICPA Building	Hasmukh Lal	4/8/2017	8/8/2017	The request to use PICPA building has been shelved at the moment. Prof Arvind has indicated that PICPA will remain and there is no intention to move from their current location.	11/8/2017	This request has been closed
VPRCEI05/25072017	Laucala	Rina Sagar-Segran	Institue of Applied Science (IAS)	Dean FSTE	24/7/2017	24/7/2017	The work request has been endorsed by Dean FSTE. Preliminary assesment of the area was done jointly by E & I and IAS. More detail assesment to follow.	25/7/2017	Application is with D & E for design works and scope.
VPRCEI04/12072017	Laucala	Shalendra Gounden	Road Upgrade Works: Main Entrance, FBE Car Park & Mohokoi Lane	VPRCPF	12/7/2017	Approved - 21/5/2017	Space form forwarded to Design & Engineering for Design and Scope Documentation	12/7/2017
DVCLTSS03/16062016	Laucala	Litia Konusi	SAS Telephony Services	Litia Konusi	16/6/2017	Approval pending	Space required was once used as a student mail room
DVCLTSS02/15052017	Laucala	Javed Yusuf	Kitchen Refurbishment	Javed Yusuf	5/5/2016	5/5/2017	Application forwarded to Design team for scope and costing. D & E team to inspect site with Space Manager/Contact person.	5/6/2017	D&E Team to liase with applicant and to give update where necessary.
DVCLTSS01/15052017	Laucala	Javed Yusuf	Additional room to ladies washroom in CCR	Javed Yusuf	5/6/2016	5/6/2017	Application forwarded to Design team for scope and costing. D & E team to inspect site with Space Manager/Contact person	5/7/2017	D&E Team to liase with applicant and to give update where necessary.
DVC01/23052016	Laucala	Jason Flello	Preserving USP: A purpose built records and archive facility		23/5/2016	Please refer to Space Committee Minutes - 16/5	Approval of the Space form was obtained from Space Committee meeting and application has been forwarded to Design and Projects for Scope & Costing works	23/5/2017
FSTE01/08052017	Laucala	Arieta Bainivalu	FSTE New Water Pump and Tank Station	Dean FSTE	8/5/2017	9/5/2017	Application forwarded to Design team for scope and costing	9/5/2017
VPRCPF02/08022017	Tonga	Hau Toumua	IOE Conference Room conversion to two offices	VPRCPF	2/2/2016	07/02/2017	The work will be done by Tongan local company - Junior Gold Construction	8/2/2017	Total quote - $9,500.00	Works Completed
VPRCPF01/16012017	Cook Is	Rod Dixion	Post Graduate Study Place	VPRCPF	16/1/2017	11/1/2017	CD Cook Islands has confirmed that works will be carried out from Cook Island	16/1/2017	Vote Code: 90A145-1711 was used	Works Completed

2016

Space Form Register 2016

Reference No.	Campus	Contact Person	Project Title	Space Manager	Application Date	VP RC P & F approval date	Action	Action Date	Additional Information	Final Note
VPRCPF12/24112016	Solomon Island	Dr. Patricia Rodie	SI Lawson Tama Campus Temporary Car Park Shade Structure	VP RC P&F	8/12/2016	Awaiting VP Approval	VP's approval was requested via email on the 28/11/2016. Refer to Mervyn's email		Copy of the application forwarded to Design and Engineering for Technical Designs and Costings	Awaiting Quotation from Local suppliers 4/1/2017
VPRCPF11/30112016	Tonga	Steven Sutcliffe	Upgrading of "new" laboratory space at Tonga Campus	VP RC P&F	01/12/2016	Endorsed 1/12/2016	Copy of the application forwarded to Design and Engineering for Technical Designs and Costings on the 30/11	30/11	Design Team to provide scope of works and specification for Tonga Campus	Scope of Works completed and sent to Tonga Campus 4/1/2017
DVC R&I04/25112016	Laucala	Luisa Mafi	Renovation of Human Resources Office	VPA (DVC R&I)	25/11/2016	Awaiting VP Approval	Copy of the application forwarded to Design and Engineering for Technical Designs and Costings on the 30/11			Tender Process 4/1/2016
DVC R&I03/	Laucala	Jade Moore	Staff Lounge Balcony Cover	DVC R&I	14/11/2016	Endorsed 22/11/2016	Copy of the application forwarded to Design and Engineering for Technical Designs and Costings on the 22/11	22/11	A joint inspection was also conducted with Design Team and the applicant on the 16/11	Quote and scope forwarded to Client 4/1/2017
DVC R&I02/11112016	Laucala	S.Joan Yee, Elizabeth Fong	Laucala Campus Library Ground Floor (Level A) Redesign	DVC R&I	11/11/2016		Application forwarded to Procurement for ITB	11/11/2016	Concept Design strictly limited to a budget of $FJ 635,000.00	Scope of Works and Design to be Outsourced 4/1/2017
DVCLTSS08/22112016	Laucala	Hasmukh Lal	Training Rooms; Hospitality Training Facility, Namaka, Nadi	DVC LTSS	22/11/2016	Awaiting VP Approval			Copy of the application forwarded to Design and Engineering for Technical Designs and Costings on the 14/11	This space request was included in the Namaka Kitchen Business Case
FSTE06/15112016	Laucala	Dr MGM Khan	Partitioning of ICT Office Space, Room #047-421	Dean FSTE	15/11/2016	Approved 15/11	Endorsement by VP	11/15/2016		Completed
DVCLTSS07/30102016	Laucala	Hasmukh Lal	USP Pacific TAFE, B202 Statham Campus Renovations	DVC LTSS	30/10/2016	Awaiting VP Approval	Forwarded to VP for endorsement	30/10/2016	Copy of the application forwarded to Design and Engineering for Technical Designs and Costings.	Area is within DVC LTSS portfolio.
DVCLTSS06/30102016	Laucala	Hasmukh Lal	USP Pacific TAFE, Communication Building,Upper Campus	DVC LTSS	30/10/2016	Awaiting VP Approval	Forwarded to VP for endorsement	30/10/2016	Copy of the application forwarded to Design and Engineering for Technical Designs and Costings.	Area is within DVC LTSS portfolio.
FSTE05/20102016	Laucala	Dr.MGM Khan	Partitioning of ICT Lab 1	Dean FSTE	20/10/2016	Awaiting VP Approval	Forwarded to VP for endorsement	20/10/2016	Copy of the application forwarded to Design and Engineering for Technical Designs and Costings.	Area is within Dean FSTE portfolio.
FSTE03/04102016	Laucala	Dr. Johann Poinapen	Biofuel Laboratory	Dean FSTE	4/10/2016	Awaiting VP Approval	Forwarded to VP for endorsement the 10/6/2016
FALE04/26092016	Laucala	Joan Yee/Professor Li	Confucious Inst Expansion & Renovatopn	Dean FALE	26/09/2016	26/09/2016	Discussion has been conducted with FALE & P&F. Scope of Works has also been drafted and awaiting finer details by Design & Engineering and Projects before RFQ process is undertaken by Procurement.	26/09/2016	a. Procurement has been alerted on the project worth US$2m. b. Procurement also furnished with related RFQ documents: 1. The University Strategic Plan 2013-2018 2. Feasibility Study Report for the Model Confucius Institute (Draft Dated 3rd October 2016) – Get a copy from Joan Yee/Professor Li Please 3. Topographic survey plan and Ownership Documentation 4. Floor Plan Drawings of the current facility 5. The University’s Campus Development Framework 2014 6. University of the South Pacific Design Standards & Guidelines 7. The University Space Planning Benchmarks. (TEFMA Guidelines) c. Concept Plan of Conference Centre (proposed for Pony Club) sent to Dean Fale.	On the 19/01/2017 a paper was submitted to FIC from the office of the VP RC, P&F. The purpose of the paper was for FIC to be made aware of Laucala Campus Renovation Works Project. The paper included: 1. A brief summary of the project 2. The funding (80% of the funding already received by USP on the 5/1/17 - US$1.4m) 3. Project Working Group has been formed and a kick off meeting was held on the 13/1/17. 4. The report also indicated the financial implication to the University.
VPRCPF10/19092016	Laucala	Giulio Paunga	Sewarage connection VC's Residence	VP RC P&F	19/09/2016	19/09/2016	This request came through VC's office.	19/09/2015	Design & Engineering to prepare design concept and costings
VPRCPF09/19092016	Laucala	Giulio Paunga	MQ 9.10 SQ 22 a & b and Vaturara Toilets sewarage connection	VP RC P&F	19/09/2016	19/09/2016	This request came through VC's office.	19/09/2016	Design & Engineering to prepare design concept and costings
VPRCPF08/19092016	Laucala	Giulio Paunga	Sewarage Connection MQ 11 & MQ 11 Bure	VP RC P&F	19/09/20	19/09/2016	This request came through VC's office.	19/09/2016	Design & Engineering to prepare design concept and costings
VPRCPF07/19092016	Laucala	Giulio Paunga	HR Building, sewarage connection	VP RC P&F	19/09/2016	19/09/2016	This request came through VC's office.	19/09/2016	Design & Engineering to prepare design concept and costings
LTSS02/22092016	Laucala	Hasmukh Lal	Pacific Tafe Building 202 Statham Campus Extension to Staff Office and new Corridor	DVC LTSS	22/09/2016		A joint inspection was conducted with Design & Engineering. The request was to convert corridors into office space.	19/09/2016	Design & Engineering to prepare design concept and costings	Current application on hold. A new application has to be lodged to incorporate the variations. New application will be the point of reference.
VPRCPF06/01092016	Laucala	VP RC P&F	Perimeter Fencing;VC Residence, Statham Campus (sea side), Vaturara.	VP RC P&F	31/08/2016	31/08/2016	A job card was also created for Design and Engineering for Design concept	5/9/2016	This is a Routine Maintenance work.
VPRCPF05/31082016	Laucala	Mervyn Lepper	Pony Club Levelling and Drain Improvement	VP RC P&F	29/08/2016	27/08/2016	Application forwarded was forwarded to Design and Engineering by the Applicant		Design and Engineering to prepare design concept and costing.
VPRCPF04/30082016	Laucala	Mervyn Lepper	Teaching Space Upgrade (S027-FBE)	VP RC P&F	30/08/2016	25/07/2016	Space form was forwarded to Design and Engineering by the Applicant and Contact person	30/08/2016	Design standards and manual was also submitted together with the application form to Design team.
EDF01/23082016	Laucala	Miriam Kini	Offices of Payroll of Finance Section	EDF	4/8/2016	19/8/2016	A copy of the space application was forwarded first to Design & Engineering who are currently attending to the designs and costings.	9/8/2016
FALE03/14072016	Laucala	Aashqeen Hasan	The Faculty of Arts, Law & Education Office of the Dean	Dean FALE	14/07/2016	18/7/2016	Forwarded to Design and Engineering	2/8/2016	The space request is specifically to convert two offices into a PG smart classroom. Few issues to consider, a) the location as building/floor level is mainly designated for staff offices. b) budget allocation and committing of the allocation c) IT to be consulted.	A second copy of the space form forwarded to Design & Engineering for concept plan and costing.
VPA02/15072016	Laucala	Arvind Patel	New Student Accomodation - 400 beds	VPA Admin	15.07.2016		1. Project plan to be put together by Project Manager. 2. Project Plan to be included with FIC Submissions
VPRCPF02/07072016	Alafua	Ruby Va'a	Remove Partition between classrooms C3 &C4	VP RC P&F	7/7/2016	7/7/2016	Works attended to by Alafua Campus
LTSS05/01072016	Nadi	Hasmukh Lal	New Hospitality and Cookery Training Facility - Nad	DVC LTSS	1/7/2016	1/7/2016	Space form endorsed by VP P&F	12/7/2016	Space for forwarded to Design Team for design works - 12/7	Under Construction
VPRCPF02/07062016	Emalus	Ruben Markward	Emalus Campus Entrance Gate and Security Booth	VP RC P&F	07/06/2016	9/6/2016	VP Approval granted	9/6/2016	Space for forwarded to Design Team for design works - 10/10	Client informed on the progress by design team - 10/10
FALE02/20052016	Laucala	Ian Thompson	Extension of TEREC E-learning Centre	Dean FALE	20/05/2016	Awaiting VP Approval	06/06/2016 submitted to VP's office	14/6/2016	Application endorsed and forwarded to Design and Engineering on the 28/6	Completed
FALE01/11052016	Laucala	Ilaisa Senimoli	Store Room	Dean FALE	11/5/2016	Awaiting VP Approval			Using of a modified container was an option.	Case closed as new space request for Confucious extension received.
LTSS04/04042016	Laucala	Hasmukh Lal	Fusion Restaurant Staff Offices, additional Change Rooms	DVC LTSS	4/4/2016	Awaiting VP Approval	19/5/2016 submitted to VP's office		Application was still on hold awatiting the relocation of the Staff PHP Union Office.	Staff PHP Union had recently renovated this office. Still no confirmation on when and where they will be shifting
VPRCPF01/0352016	Emalus	Ruben Markward	USP Emalus Campus - Santo Centre	VP RC P&F	3/5/2015	Approved 03/05/2016	Forwarded to Design and Engineering	5/5/2015		Application on hold 4/1/2016
DVC R&I01/2742016	Laucala	Alfred Anthony	New Work Station -International Office	DVC R&I	27/4/2016	N/A	J/C to be created	3/5/2016	Application forwarded to Design and Engineering team for design works and costings.	Application on hold 4/1/2016
LTSS03/3032016	Laucala	Raijieli Bulatale	Disability Access Footpath on Sunderland Drive	DVC LTSS	16/03/2016	Sent to VP for approval (30/3)	VP Approved	30/3	Copy of the application forwarded to Design and Engineering for Technical Designs and Costings.	Awaiting Process of Purchase Order 4/1/2017
FSTE02/29032016	Laucala	Prof. Ciri Rico	Molecular Diagnostic Laboratory (IAS/SMS)	Dean FSTE	29/03/2016	VP approval (29/3)	Space form endorse by Associate Dean FSTE.	23/3 & 29/3	Application forwarded forwarded to Design and Engineering on the 29/3 for design specification works.	Under construction 4/1/2016
LTSS02/16032016	Laucala	Raijieli Bulatale	Disability Resource Centre 9DRC) Common Room	DVC LTSS	16/03/2016	(29/3)	a) Space Allocation Analysis conducted. B) Application forwarded to Design and Engineering	23/3		Completed
FSTE01/15032016	Laucala	Dr. Nick Rolllings	USP Geospatial Science Lab	Dean FSTE	15/03/2016	Awaiting VP Approval	Forwarded to Design and Engineering	15/3/2016	1. BC currently prepared by FSTE and P&F for FIC. 2. Funding is available as per EDF's confirmation.	Under Construction
VPA01/08032016	Laucala	Petra Sigavata	Policy Coordinator	VPA Admin	8/3/2016	N/A	J/C to be created	9/3/2016	Inspection done with Design & Eng.	Under Construction 4/1/2016
LTSS01/25012016	Laucala	Paisirio Kitione	Original Changing Room for Kitchen Staff - USP Kitchen	DVC LTSS	25/01/2016	Awaiting VP Approval	Meeting to be arrange with Pacific TAFE and USPSA	15/03/2016	P&F to meet with VP Paunga	Cancelled. Refer to Ref#LTSS04/04042016

2015

Space Form Requests 2015

Reference No.	Campus	Contact Person	Project Title	Space Manager	Application Date	VP RC P & F approval date	Action	Action Date	Additional Information	Final Note	Update
LTSS06/21092015	Laucala	Ronil Prasad	FYE Buddy Hub	DVC LTSS	2/9/2015	Not required	Site inspected. An existing open room type space is used as storage space which will be converted to FYE Buddy Hub.	21/09/2015	Job card number # 7885	Design completed with 3 quotation submitted to Campus Life for Requisition.	Construction Complete
LTSS05/16092015	Laucala	Dhiraj Bhartu	CFL Conference Room Renovations & Refurbishment	Director CFL	13/08/15	11/9/2015	Design Team working on concept design and cost information for project sponsor. Meeting scheduled with client on 12th November 2015 to agree on final designs (Suli)	12/11/2015	Discussed final solution with Dhiraj on 01/10/2015. Documents handed over to Design team for concept design and cost information	Purcahase Order Stage	Construction Complete
LTSS04/07092015	Laucala	Kitiana Molikula	Refurbishment of CFL Team Room	DVC LTSS	1/9/2015	Not required	Assets Team inspected site with CFL staff. Works are Routine Repair in nature and a job card has been generated and assigned to Team 2	16/09/2015	Job card number # 7800 Assigned to Adriu , Contact Person at CFL Kitiana Molikula	Job done and closed on the 24/11	Construction Complete
FALE02/09022015	Laucala	Ms Joan Yee, Professor Denguui Li	Covered Walkway & Toilets	Dean FALE	3/9/2015	2/9/2015	Design Team working on concept design and cost information for project sponsor.	3/9/2015	Budget not specified. Design team to provide concept design and cost in two weeks	Detailed design and costing stage	Detail Design stage
FSTE04/07092015	Laucala	Dr. Anjeela Jokhan	Office Space Renovation (FSTE) CH, BI, PH	Dean FSTE	Email note from Niranjwan Cheittiar. No Space Form filed	Pending	Design Works and Cost Estimate Complete and handed over to client. (Reapi)	10/11/2015	Design Team provided designs for Client Approval	Design Works Closed	No Change
FSTE03/31082015	Kiribati	Steven Sutcliffe	"Wet" Science Lab - Kiribati	Dean FSTE	28/08/2015 Form emailed to P & F 31/08/2015	Pending	Space Assessement Sent to VP for approval, and copy to Design Team to begin Concept and Costing information	10/11/2015	Design Team to provide Concept Floor Plan and Cost Estimate. (2 weeks estimate)	Project Closed. VP RC P & F	Design Completed, ITB preparation stage
FALE01/28082015	Laucala	Hasan	FALE Meeting Room Washroom	Dean FALE	28/08/2015	Pending	Space form sent to VP Paunga Office for approval and to Design Team. Works still in progress, concept design to be approved by Dean	10/11/2015	Assessement by Design Team identified location change as more cost effective option. Dean Fale approved Location change 10/09/2015		Construction Complete
EDF01/28082015	Laucala	Nitendra Singh	Offices for 5 Payroll staff & General Renovation of Finance Section	EDF	26/09/2015	Pending	Design Team working on concept design and cost information for project sponsor. Meeting with EDF and team held 10/11/2015, further scope discussed.	10/11/2015	Design Team to provide Concept Floor Plan and Cost Estimate. (2 weeks estimate)	Design sign off on the 10/12 and submitted for RFQ	Construction Complete
FSTE02/06082015	Laucala	Dr.Nick Rollings	Geospatial Science Laboratory	Dean FSTE	Pending signature by Dean FSTE	Pending	Space form amended as per new requirement	17/8/2015	Met Dr. Nick on 2/10 for update. He has confirmed that Space form is with Dean FSTE. Dean also metioned to him the option of converting containers.	Project Closed. New plan and design.	did not receive anything for this
VPA07/14082015	Laucala	Jope Wainiqolo	Human Resources Office Additional Workstations	VPA	19/08/2015	28/08/2015	This request is being amalgamated with EDF01/28082015. Renovation of Finance Office to free up space in HR Building	10/12/2015	Refer EDF01/28082015	EDF has directed that Payroll will not be moving to finance building.	did not receive anything for this
VPA06/11082015	Laucala	Ritesh Verma	Maids Quarters Upgrade Project	VPA	17/08/2015	Pending	Space form sent to VP Paunga Office for approval and to Design Team	18/08/2015	Concept Plan and Cost Estimate provided to VPA for approval. 08/09/2015	Design works Closed. Client has submitted plans to council for approval.	closed
VPA05/008112015	Laucala	Ritesh Verma	26 Varani Street Apartments	VPA	VPA provided approval by email	Pending	Space form simultaneously sent to VP RC P & F for approval and to design team for action	11/8/2015	Design Team reference # C0015LAU/2015- Ritesh Verma to provide signed space from upon VPAs return to Laucala.	Request for Design Support has not been made.	closed
VPA04/06082015	Laucala	Dorothy Brown or Colette Vesikula	1st Hall Additional Beds Project	VPA	17/08/2015	18/08/2015	Space form with Design Team for concept drawings and costs. Design and Cost estimate handed over to clients.	17/08/2015	Concept information and costing provided to VPA approved - forwarded to EDF for BC submission 27/08/2015	Require Project Close out Documents to Update Asset Database	Design completed, and tender was called. Client did not take any action.
MCS07/082015	Laucala	Jope Wainiqolo	Office of The University Ombusdman	Manager CCS changed to VPA 26/08/2015	26/08/2015	23/09/2015	Memo sent to VP seeking determination/recommendation by Space Committee as all proposed options have been rejected by space managers	22/09/2015	Inspection carried out by Jope, Sheila and Mervyn at Risk and Assurance Office. Director R & A to be consulted by Sheila prior to concept drawings and estimates being done.		did not receive anything for this
VPA03/06082015	Laucala	Dorothy Brown or Colette Vesikula	12th Hall - Name Changed to 11th Hall Blocks G & H	VPA	14/8/2015	28/08/2015	Space form with Design Team. Project approved by FIC. Request for QS costing sent to Sefton. EDF and Sponsor udpated	10/11/2015	See emails from VPA, and VC attached to space form 25/08/2015	Require Project Close out Documents to Update Asset Database	Tender stage
VPA02/3072015	Laucala	Peni Sigabalavu 32633	NACR	VPA	30/07/2015	Pending	Design and cost estimate sent to VPA for approval. 12th August 2015	10/11/2015	Space form with Design Team, Concept and Costs Estimate approved by VPA	Require Project Close out Documents to Update Asset Database	Construction in progress
VPA01/14072015	Laucala	Mark Fung	Fitness Centre Ext.	VPA	14/07/2015	8/7/2015	Design Outsourced.	10/11/2015	The Design Team have already corresponded with Mark and are handling the concept design and costing with the client	Design Outsourced.	did not receive anything for this
VPRC01/02072015	Laucala	Renuka Singh 32269	Balcony Extension Admin Building	VC	2/7/2015	2/7/2015	Works in progress	10/11/2015	Design team completed design, works at tender stage. RFQ called on 10/07/2015, awaiting VC's office to release funds	Works in progress	Construction Complete
LTSS03/28062015	Laucala	Andrew Semeli 8069960	Student Bures	DVC LTSS	28/06/2014	25/06/2014	Works completed	10/11/2015	Concept Design & Cost Estimates Provided to Student President	Information and close out forms to be entered onto Asset Database	Construction Complete
LTSS02/28062015	Laucala	Andrew Semeli 8069961	USP Foyer	DVC LTSS	28/06/2015	25/06/2015	Design Works pending.	9/7/2015	Require monthly updates		Pending
FSTE01/06052015	Laucala	Dr Ajal Kumar 9727706	Vertical Axis Wind Turbine installation	Dean FSTE	6/5/2015					Project closed due to lack of funds.	did not receive anything for this
RI01/15042015	Laucala	Aniletu Saint John 32793	International Office Work Stations	DVC RI	15/04/2015		Request for work station design and budget sent to Design & Engineering Team	22/04/2015			Client bought furnitures by themselves. Closed
LTSS01/17042015	Laucala	Litia Konusi 3231064	SAS Call Centre Relocation	DVC LTSS	17/04/2015		Design and cost information sent to client. August 2015	10/11/2015		Awaiting confirmation of costing from client.	Documents sent to Client
FBE02/07092015	Laucala	Unknown	GSB Renovations Buildings 204	Dean FBE	No Space from filed. Refer Email from Niranjwan Chettiar		Renovation Works in progress	10/11/2015	Design Team provided design information. Project at award stage	Construction work comleted.	Construction Complete
FBE01/26032015	Laucala	Resika Chandra Ext 31360	GSB Foyer	Dean FBE	7/4/2015		Architectural drawings completed. Shiri Singh (engineers) engaged to assess structural works.	10/11/2015	Design Team working with structural engineers Shri Singh 24/08/201. Structural Design Documents currently underway	Value Engineering Stage	on hold
VPRCT/30112015	Tonga	Dr. Ana Koloto	Tonga Campus Development	VP RC	30/11/2015	Approved 20/1/2016	Awaiting Campus Development Task force update
LTSS08/16122015	Laucala	Saiyaz Mohammed	Pacific TAFE Leased Out Prop.	DVC LTSS	16/12/2015	Pending	Commented on Application. Certification need to be current for the risk of USP assets on the new builsing. Cyclone Proof/Engineering Cert.,OHS Occupancy Cert.,NFA etc.	21/1/2016	Concept and Design Completed	Tender for Construction stage
LTSS07/14122015	Laucala	Nilesh Kumar	Additional Car Parking Space	DVC LTSS	14/12/2015	Approved	Site inspected with Design and Engineering. Space Analysis done with recommendation. Space Form with Manager Design.	19/1/2016		Application with Design and Engineering.
FALE02/09022015	Laucala	Ms Joan Yee, Professor Denguui Li	Covered Walkway & Toilets	Dean FALE	3/9/2015	2/9/2015	Design Team working on concept design and cost information for project sponsor.	3/9/2015	Budget not specified. Design team to provide concept design and cost in two weeks	Detailed design and costing stage
FSTE04/07092015	Laucala	Dr. Anjeela Jokhan	Office Space Renovation (FSTE) CH, BI, PH	Dean FSTE	Email note from Niranjwan Cheittiar. No Space Form filed	Pending	Design Works and Cost Estimate Complete and handed over to client. (Reapi)	10/11/2015	Design Team provided designs for Client Approval	Design Works Closed
FALE01/28082015	Laucala	Hasan	FALE Meeting Room Washroom	Dean FALE	28/08/2015	Pending	Space form sent to VP Paunga Office for approval and to Design Team. Works still in progress, concept design to be approved by Dean	10/11/2015	Assessement by Design Team identified location change as more cost effective option. Dean Fale approved Location change 10/09/2015
FSTE02/06082015	Laucala	Dr.Nick Rollings	Geospatial Science Laboratory	Dean FSTE	Pending signature by Dean FSTE	Pending	Space form amended as per new requirement	17/8/2015	Met Dr. Nick on 2/10 for update. He has confirmed that Space form is with Dean FSTE. Dean also metioned to him the option of converting containers.	Project Closed. New plan and design.
VPA06/11082015	Laucala	Ritesh Verma	Maids Quarters Upgrade Project	VPA	17/08/2015	Pending	Space form sent to VP Paunga Office for approval and to Design Team	18/08/2015	Concept Plan and Cost Estimate provided to VPA for approval. 08/09/2015	Design works Closed. Client has submitted plans to council for approval.
VPA05/008112015	Laucala	Ritesh Verma	26 Varani Street Apartments	VPA	VPA provided approval by email	Pending	Space form simultaneously sent to VP RC P & F for approval and to design team for action	11/8/2015	Design Team reference # C0015LAU/2015- Ritesh Verma to provide signed space from upon VPAs return to Laucala.	Request for Design Support has not been made.
MCS07/082015	Laucala	Jope Wainiqolo	Office of The University Ombusdman	Manager CCS changed to VPA 26/08/2015	26/08/2015	23/09/2015	Memo sent to VP seeking determination/recommendation by Space Committee as all proposed options have been rejected by space managers	22/09/2015	Inspection carried out by Jope, Sheila and Mervyn at Risk and Assurance Office. Director R & A to be consulted by Sheila prior to concept drawings and estimates being done
VPA02/3072015	Laucala	Peni Sigabalavu 32633	NACR	VPA	30/07/2015	Pending	Design and cost estimate sent to VPA for approval. 12th August 2015	10/11/2015	Space form with Design Team, Concept and Costs Estimate approved by VPA	Require Project Close out Documents to Update Asset Database
VPRC01/02072015	Laucala	Renuka Singh 32269	Balcony Extension Admin Building	VC	2/7/2015	2/7/2015	Works in progress	10/11/2015	Design team completed design, works at tender stage. RFQ called on 10/07/2015, awaiting VC's office to release funds	Works in progress
LTSS01/17042015	Laucala	Litia Konusi 3231064	SAS Call Centre Relocation	DVC LTSS	17/04/2015		Design and cost information sent to client. August 2015	10/11/2015		Awaiting confirmation of costing from client.

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Laucala Campus, Suva, Fiji
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