Estates & Infrastructure - Occupational Health and Safety



OHS Consultation


Mauri and Welcome to the Kiribati Campus

This campus is located on the island of Tarawa few Km away from the Bairiki municipality.





The Workplace OHS Representative and Committee  

The USP OHS Policy states that the university as the employer will comply with national occupational health and safety legislation of regional campuses like Kiribati and consult with staff and student representatives on the development and promotion of an effective health and safety program

The Kiribati Campus has a OHS Committee made up of Staff responsible for their workplaces .Click here to view Kiribati Campus OHS Committee


Hazards is the term to describe anything that has the potential to cause a person harm,injury or death.

Click Here to See ->Workplace hazards

What must you do if you encounter or witness any of these hazards in the workplace ?

You must Report it to any or all of the following persons

  • The Campus director 
  • The Head of that workplace eg.librarian for library
  • The USP OHS Unit  ohs(at)

What Form is used to report these hazards ?

The USP hazard incident report form is to be used by the worker to officially document this and forward this report to his /her supervisor.

It is the responsibility of the supervisor / manager of that workplace to ensure that these workplace hazards or issues are rectified as soon as possible.

A copy of this report is to be sent by worker to the Kiribati campus OHS committee chairperson 

A copy of this report is to be sent to USP OHS Unit ohs(at)


Emergency Management

Kiribati Campus Emergency Contact Numbers & Information

The first response for dealing with any potential emergency is to CALL FOR HELP .It is important for campus staff and students to know and access phone numbers to key people and responders within the campus and community who can rapidly respond to and deal with the emergency.



When you see smoke or fire in your building or vicinity knowing what to do in those first few minutes may save your life and those around you.

Its important to know your building evacuation plans for the location you are in within the main campus building , moving out of the building by using the nearest and safest exit stairway can save your life.

Level 1


SAS & Finance

DFL Room



Conference Room


Level 2

Campus Director Office

Staff Offices 

Atoll Research Office   

Teaching Room 2

Teaching Room 3

Teaching Room 4   

Video Conference room

Science Lab



Building Fire Wardens are designated USP Staff and students who have received training from their National Fire Authority to conduct basic building fire safety preparedness and response activities, including using firefighting equipment and conducting building evacuations.

USP Building Fire Warden Roles & Responsibilities

There are designated floor wardens and chief building wardens for the Kiribati Campus . It is important to recognize them and assist them in their duties.

Kiribati Campus Building Fire Wardens



An Emergency Assembly Area is a designated safe area or location specific for a hazardous event e.g. emergency assembly area for fire and evacuation site for tsunami, flooding or cyclones.

Emergency Assembly Area at USP Kiribati Tarawa Campus is located at the Front Car park

Click here to See->  Emergency Assembly Area




Kiribati is made up of groups of coral island atolls located in the Central Pacific Ocean and does not have any volcanic or seismic active islands.




Tsunamis are typically generated from outside Kiribati and may affect coastal areas within the various islands.All coastal areas facing the ocean are tsunami hazard zones.


The newly constructed campus building is a designated tsunami evacuation site ,so in the event of a tsunami students and staff must remain within the upper floors of the building.



Rain Storms & Cyclone

All USP campuses in the Cyclone belt of the South Pacific Region are susceptible to cyclones during the months between November to April.

It’s important to be well prepared for these cyclones before they happen, and take all precautions during and after cyclones have occurred.



Injury Management

Worker Injury Management

Worker Injury Management 


It is the duty for all USP workers and students to report any hazard or unsafe work act or unsafe workplace condition to their immediate senior supervisor by filling and sending USP Hazard Injury Incident Form

It is the duty of supervisors within Kiribati Campus  to ensure that campus management eliminates the risk posed by these hazards or reduces it to negligible levels.


It is the duty of the  to ensure that these processes are documented and that this process is not impeded.

Workplace Accident Video

It is the responsibility of the campus director to ensure that all health and safety issues and incidents are fully investigated and relevant actions taken to address these so as to prevent recurrence .

Responsibility of the Injured Worker

Whenever an injury occurs in the workplace it is the responsibility of the worker to report it immediately to his/her immediate supervisor and seek First Aid and definitive medical attention, see FIRST AID in the Workplace.

Emergency Phone Numbers include  and Dial  if specialist paramedic and ambulance transport services is required.

Role of Supervisor

It is the responsibility of the  to arrange and facilitate immediate first aid and definitive medical attention for the injured worker and to fill in the USP hazard injury incident form, this form is to be submitted to USP Health and Wellness Centre Staff Nurse/Matron on duty.

Reporting by Supervisor

All injuries from the most trivial to the most serious or fatal must be notified by the supervisor to the following key persons and departments


·         USP OHS Unit email ohs(at)

Serious Injuries

Serious Injuries must be notified immediately by the supervisor of the worker to the Vanuatu labour department by calling 22610 or 23233 as soon as reasonably possible.

Workers Covered under QBE Scheme

If the worker is covered under the QBE medical insurance scheme, it is a requirement for the worker and the worker’s supervisor to fill out their respective component of the QBE workman compensation form and submit this form to the closest QBE insurance office within 7days of the injury occurring.

Recovery & Return to Work

If you are an injured worker , read this advisory.

Injury and Accident Investigation

It is essential that all serious injuries be formally investigated immediately as is possible

The injured worker, fellow workers witnessing the injury and the supervisor are all required to fill in their statements of their account of the incident and injury occurring.

USP Accident Statement Form - Worker Affected & Witnesses

USP Accident Statement form Form - Supervisor


The campus director or his designated officer and Property & Facilities coordinator is to seal off the incident area and conduct an inspection of the accident scene and submit a report.

The campus director is to conduct an accident inquiry hearing where all persons will be given opportunity to account for the events and causes leading to the accident and injuries occurring.

The date, time, venue and agenda of the inquiry must be circulated to all parties by the campus director a week before the scheduled date.

In addition any key witnesses can be present in this inquiry and a formal minutes recorded of all statements produced in the inquiry 

Copy of the Minutes of inquiry and related reports must be submitted to USP OHS Unit ohs(at) as soon as reasonably possible .



First Aid

First Aid in the Workplace

First Aid is the provision of basic emergency resuscitation & treatment to victims of injuries and illnesses at the time and location of these events occurring until/on route to definitive secondary medical treatment being provided to these victims.

ABCDE is a basic First Aid technique which everyone within the university can master.

First Aid Guidelines in the Workplace

First Aid Primary Assessment

USP Staff and students undertake First Aid training with local accredited First Aid Training provider eg. ST John ambulance and Red Cross Societies to attain First Aider certification within the university.

First Aid Training is usually done during semester breaks in April, June and September every year .If interested fill out the USP OHS Training Application form for First Aid training and submit it to USP OHS unit email ohs(at)

At the Emalus Campus, it is important to know who your local first aiders are and the locations of first aid stations. These first aiders and first aid kits are identified by signage’s placed close to their locations.

USP First Aider Signage example

It is the responsibility of the department where the first aid station is located to replenish the first aid kit of its contents at 3 monthly intervals .The first Aider responsible for the kit is responsible for keeping first aid register for it and informing the local workplace OHS committee and head of department.


Basic First Aid Kit Contents

First Aid Register Form to be filled by First Aider

It is important to call for help whenever an event requires first aid to be administered.

At the Emalus Campus this will require calling immediate workplace supervisors and campus security and nursing staff.

Emalus Internal Phone Extension Directory - Supervisors

It is important that USP injury /incident hazard report form be filled and submitted to USP health and wellness centre staff (office hours) or USP Security Control Room officers (After hours and Public Holidays)

The Port Vila Hospital is located a few km away and will be the main tertiary hospital where most medical and injury cases will be taken to for definitive care.


Port Vila Central Hospital

Rue De Wales

Port Vila

Phone +678 22100



First Aid for Burns

First Response for Common Ailments

First Aid for Choking

First Aid for Construction Sites

First Aid for Electric Shocks ( Electrocution )

First Aid for External Bleeding

First Aid for Eyes

First Aid for Fractures

Heart Attacks & Strokes

Hygenic Hand Washing Techniques

First Aid for Seizures

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Page updated: Friday, April 13, 2018
The University of the South Pacific
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