Emalus Campus

Emalus Campus

Emalus Library Services

Membership & Borrowing

Library Membership and Borrowing Privileges

Anyone is free to browse the Library collections and to use materials within the Library. However, only paid members of the Library may borrow items.

There are four groups of borrowers.



Students automatically become library members once they register for courses and obtain an ID card. The ID card is used to borrow library materials.  A student's library membership is confirmed during the registration and enrolment process at the beginning of each semester. Students must present their library cards at the library issues desk in order to borrow books from the library.


USP staff are automatically members of the library. New staff members should consult a librarian to organise their library accounts. The new staff will be given a library staff card for borrowing purposes. Staff should try at all times to present their library card when borrowing.

Schools with which USP has an MOU/MOA

High schools and technical colleges with which USP has signed an agreement are eligible to borrow books via three designated teachers. Each teacher may borrow one book at a time. Students from these schools may use the library and its resources but may not borrow library materials.


Any resident of Port Vila can become a library member by applying to join. In order to become a member, interested individuals must fill out a library membership application card, which is available from the front Issues Desk. A passport-size photograph should come with the application for membership. Pre-payment is also required.

Borrower Category

Fee (Vatu)

Membership Period

Max. No. of Items/loan

Loan Period



Per Semester


7 days

Postgraduate Student


Per Semester


10 days



By Contract


30 days

Schools with MOA


By Agreement


7 days

Individual member




7 days

Institutional member




7 days

Visiting USP students and staff

Approval via letter or email from Faculty Dean specifying guarantor details





7 days

30 days

The loan periods and number of books given above apply to items from the General Collection. For other collections, the following apply to all categories of borrower:


No. of Items

Loan Period



2 hours



2 hours; some items overnight*

*Overnight reserves can be loaned out from an hour before the Library closes, and must be returned within 30 minutes after the Library opens the next day in order to avoid fines.


Printing and Photocopying Services


Staff and students should create a photocopy account and obtain a PIN from the library in order to operate the library photocopiers. Prepayment is required. When the account is empty, simply pay for additional pages at the cashier and bring your receipt to the library where your account will be credited. Staff can create an account directly at the library and your appropriate department will be invoiced. 

Only black/white photocopies are available at the library. The cost of photocopying is 10 vatu/page.


USP students may send their print jobs to the library public printer. Printing is paid for via each student's Papercut account, which is set up by ITS and topped up by the Finance Office. The library cannot top up your Papercut account. The default print setting is to black/white.

Printing costs are:

  • Black/white: 10 vatu/page
  • Colour: 50 vatu/page


Interlibrary Loan (ILL)

ILL forms are available for journal articles and for books (including book chapters). There is no charge for loans from the main campus library at Laucala. The charge for ILLs from overseas libraries is F$40 per request, which must be paid in advance. Academic staff must receive approval for their ILL requests from their Head of Department or Chair of the Research Committee before the ILL request is submitted to the library.


Other USP Library

Overseas Library


Up to 5 requests free

F$40 per request


Up to 5 requests free

F$40 per request



F$40 per request, or actual cost if higher

External borrowers

F$40 per request

F$40 per request, or actual cost if higher

Completed ILL application forms should be submitted to the ILL Librarian at the Laucala Library. ILL requests should comply with USP's Copyright Guidelines.

Please direct ILL-related questions to:

ILL Librarian
The University of the South Pacific Library
Suva, Fiji
Tel: +679 323 2690
Fax: +679 323 1528
Email: interloan(at)usp.ac.fj


Document Delivery Service

Researchers outside the USP community are welcome to request copies of Emalus Campus Library materials. Requests must comply with USP's Copyright Policy.

Document delivery service charges


Cost (Vatu)

5 pages or fewer


6-20 pages


21-30 pages


Urgent request (within 24 hours) surcharge


Fax surcharge (per page)


Research charge*


*Requests requiring research by library staff beyond standard document delivery will incur additional costs. Research time is calculated in 15-minute increments. Fulfillment of research requests is subject to library staff availability.

Important: Legal research assistance is provided subject to the understanding that research results do not constitute legal advice, do not create an attorney/client relationship and should not be relied upon in legal proceedings. If you need legal assistance, please contact a licensed legal practitioner in your jurisdiction. Legal research assistance for non-USP-affiliated individuals and organizations will be limited to the Emalus library print collection and information freely available on the web (e.g. PacLII).

Clients will be invoiced for costs per the above schedule (currency converter). Payment should be made via the Emalus Campus Finance Office.

All orders and queries should be sent to library(at)vanuatu.usp.ac.fj.


Reference (Ask-a-Librarian)

The Emalus Library offers Reference Desk Services. 

USP staff and students from all campuses are welcome to submit queries via email. This service renders reference assistance, library instruction or answers to brief, factual queries.

  • We will not conduct research for you, but rather assist you in locating the information you need.
  • If you want to know whether the Library has a specific item, please check the Online Catalogue first.
  • If you want to request a specific book or journal article from another library, please check with Interlibrary Loan.
  • If you want to want to ask the Librarian a question, please click here.
    • You will receive an email response within five working days.

Help us help you. Please describe your information need in detail. Include what you need the information for, the depth, the scope (e.g. time period, place) of your topic. Be specific.



The following newspapers are available at the Issues Desk:

  • Vanuatu Daily Post
  • Independent/L'Independant

Previous issues of these and other newspapers are kept in the Library workroom. Please contact a member of library staff if you wish to examine the newspaper collection.

A valid ID is required to borrow newspapers.

Newspaper Indexes

One of the library's ongoing projects is indexing the back issues of our newspaper collection.

Daily Post/Trading Post newspaper index (as of 3 February 2014)

  • 1995: Issues 43-88

Vanuatu Weekly Hebdomaire newspaper index (as of 17 April 2014)

  • 1984: Issues 1-21

  • 1985: Issues 22-72

  • 1986-1987: Issues 73-168

  • 1991: Issues 320-370

  • 2001: Issues 834-871

Quarterly Jottings from the New Hebrides (published by the John G. Paton Mission Fund)

  • 1910-1925

Other Services

The Library provides a number of services for its users. These include:

Lending services

Provides materials, information and library account services to users from the Issues Desk.  If you wish to borrow a book or library item, talk to the staff at the Issues Desk for assistance.

Reserve collection

Each semester, instructors and tutors place required readings for their courses on reserve for students to borrow. This reserve collection is kept at the Issues Desk area and organized by call number. To place selected library materials on Reserve, staff should fill out the blue Reserve cards available at the Issues Desk and give them to Sylvie Tapasei.

Permanent reserve collection

The Library also maintains a permanent reserve collection whose contents does not change by semester. These items are kept in the Library workroom. Please ask at the Issues Desk to view items on permanent reserve. Check here for the permanent reserve collection.

Library user education

Regular library tours and orientation programs are held at the beginning of each year for new students, or as requested by instructors. 


Internet access is available for USP staff and students via the Library's computer terminals. You must have a current USP network ID and password to access the internet.

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Page updated: Wednesday, January 17, 2018
USP Emalus Campus
PMB 9072
Port Vila, Vanuatu
Phone: +678 22748 Fax +678 22633