PURCHASE/ HIRE OF ACADEMIC DRESS
To hire academic dress, you are required to make a full purchase price payment as a deposit. Upon the return of academic dress, a refund will be issued, deducting the hire charge.

Cost of Hiring of Academic Dress
The table below lists the cost for academic dress.

Cost of Academic Dress (FJD Currency)

Payment of Academic Dress – NOW OPEN:

Graduands are requested to provide their Completion Letter and ID Card to the Cashier while making the payment for academic dress.

We are pleased to announce that payments can now be made through the following modes:

1. Payments can be made in CASH and via EFTPOS only at the Laucala Campus CASHIER now located at the Student Services Centre building behind the fale’s/bure’s opposite the Fitness Centre.
   Laucala Campus Cashier operates from 8:15am to 4:00pm on Mondays to Thursdays and from 8:15am to 3:45pm on Fridays. The Cashier is closed on Saturday, Sunday, and Public Holidays.
   Please note, the Cashier will close at 3:00pm on Friday, 29th August 2025 to meet Finance month-end processing timelines. We regret and apologise for any inconvenience this may cause.
   Graduates are kindly advised against making payments for the hire of academic dress at other campuses, as all refunds will only be processed through Laucala Campus.
2. Vodafone M-Paisa – pay using M-Paisa application – search for USP Student Finance. Your Student ID Number is mandatory and must be included in the payment narrative.
3. Online (Credit Card) Payments can be made through the following link: https://www.payment.usp.ac.fj
4. Through USP’s Bank Accounts details of which are outlined below:

Bank: WESTPAC BANKING CORPORATION

Name of Account: The University of the South Pacific – Main Account
Account Number: 9801283301
Branch: Suva Branch
Address: 1 Thomson Street, Suva, Fiji
Branch/Swift Code: WPACFJFX
BSP or IDN Number: 039001

Bank: AUSTRALIA & NEW ZEALAND BANKING GROUP LIMITED

Name of Account: The University of the South Pacific
Account Number: 1321070
Branch: ANZ House
Address: 25 Victoria Parade, Suva, Fiji
Swift Code: ANZBFJFX

Bank: BANK OF SOUTH PACIFIC

Name of Account: The University of the South Pacific
Account Number: 83070458
Branch: Damodar City Branch
Address: Shop 3 & 4 Damodar City Branch, Suva, Fiji
Swift Code: BOSPFJFJ BSB # 0690000

Graduands opting to pay Online (b & c) or through USP’s bank accounts (d)

MUST NOTE THE FOLLOWING:

• The DEADLINE for Online and USP bank account payments for hire of academic dress is Wednesday, 13th August 2025. This allows for the necessary five (5) working days for payments to be processing. If you cannot meet this deadline for online/bank payments, you are welcome to make payment at the Laucala Campus Cashier.
• When making these payments, please include the following
  NARRATION: (STUDENT ID NUMBER) and “GOWN PAYMENT.”
  This will help with the identification process and ensure swift payment processing.
• Kindly allow for a period of five (5) working days for the processing of (online/bank) payments. This allows us to accurately identify and confirm the funds received on the University’s bank statements before issuing an Official Receipt.
  Prior to collecting your academic dress, it is essential to make sure that you have obtained the Official Receipt from the Cashier.

Issue of Academic Dress & Ceremony Tickets:

• Tuesday, 19th August to Friday, 22nd August
• Monday, 25th August to Friday 29th August 2025

The issuing of academic dress and ceremony tickets is at the AusPAC Performance Space (situated between AusPAC Lecture Theatres 1 & 3) opposite the AusPAC Tutorial Block. Academic dress will only be released if your name is on the confirmed list of graduands and if you produce an Official Receipt issued from the Cashier and photo identification (e.g., Student ID Card).

Persons collecting academic dress/ceremony tickets on behalf of a graduand must have a letter of authority and photo identification. The authorised individual must produce either a valid Driver’s License or FNPF Card or Voter Registration ID or Passport. The letter of authorisation must state the graduand’s student identification number and the programme qualification that he/she is being awarded.

Graduands will be issued three (3) tickets each for their guests on the day. Table 3 lists the schedule of the issuing of academic dress.

Please note, graduates that have not collected academic dress after the 29th August timeline, are to email (contactus@usp.ac.fj) to make alternate arrangements. You must provide your student ID number and phone contact for process purposes.

TABLE 3: Schedule for Issue of Academic Dress

RETURN OF ACADEMIC DRESS:

• Tuesday, 9th September to Friday, 12th September and
• Monday, 15th September to Friday, 19th September 2025

Venue:

Hired academic dress should be returned to the collection venue at the AusPAC Performance Space between 9:00am – 3:00pm Monday to Friday.

Please note that the venue will be closed on Saturday, Sunday, and Public Holidays.

Please refer to the graduation website (www.usp.ac.fj/graduation) for additional information on options for return of academic dress during the above dates.

Academic dress NOT returned by 3:00pm, Friday, 19th September 2025 will be deemed sold.

Refund of Academic Dress Deposit:

All refunds will be paid directly to graduates’ bank accounts. Please fill in your bank account details on the attached Academic Dress Deposit Refund Form (Appendix 1) and lodge it with the Cashier when making payment for academic dress.

Please ensure that the bank account details entered in the form is your own. Banks will not process refunds to a third-party account and the funds will be returned to USP’s account. Please allow up to one months’ time for refunds to be deposited into your bank account.

Timeline: 4 weeks from return of gown and submission of complete refund request.
Method of Refund: deposit to a bank account registered under the graduate’s name.

NOTE: Cash refunds will be only be issued to graduates travelling within a week of the graduation.
Please present your travel itinerary to the Student Finance team as evidence.

The Hire Agreement Receipt must be returned with your academic dress for refunds to be processed. Failure to do this may result in the forfeit of refunds.