The Biological Society of the South Pacific

Objectives of BSSP:

  • To support and enhance communication amongst groups doing biological research, management, and education including NGOs, research groups, government ministries, resource management groups, etc..
  • To promote opportunities for biology education training, knowledge sharing (conferences), skills workshops, certificate training programs and internships.
  • To recruit people into the field of biology including students, community groups, and lay people
  • To be a point of contact for information and expertise in the South Pacific
  • To provide links for scholarships, training, jobs, and funding
  • To provide resource materials for high schools including solutions to past exam questions in an easy to understand format.


 Draft constitution authorized by the Ad-Hoc Committee in July 1985 for consideration at the 1985 Inaugural Meeting.


 The name of the Society shall be ‘The Biological Society of the South Pacific (Incorporated).

1.1  The term ‘Society’ hereinafter shall be taken to mean “the Biological Society of the South Pacific”and similarly the term ‘the Council’ shall be taken to mean the Council or Executive Committee of the said Society.


The registered office and headquarters of the Society shall be in such place as the Council may from time to time determine.


The object for which the Society is established is the general advancement of biological science and its application for the development of the South Pacific and for that purpose:

3.1               To foster and encourage the growth and application of such science by the dissemination of  biological knowledge within the South Pacific;

3.2              To establishuphold and advance the standards of qualification, competence and conduct of those who practice biology as a profession in the South Pacific;

3.3              To serve the public interest by acting in an advisory, consultative or representative capacity in matters relating to the science and practice of biology;

3.4              To promote honorable practice, to repress malpractice, to settle disputed points of practice and to decide on questions of professional usage and etiquette;

3.5              To advance the aims and objectives of members of the Society so far as they relate to the advancement of the science or practice of biology;

3.6              To admit any person to be a member (honorary or otherwise) of the Society upon such terms and to confer on them such rights and privileges as may be determined from time to time and to suspend, expel or remove from membership any such person;

3.7              To subscribe to, support or co-operate with any other association society or institute ,whether incorporated or not whose objects are similar to those of the Society;

3.8              To collect and circulate statistics and other information relevant to any branch of Biology;

3.9              To purchase, print, publish, issue and circulate such papers, periodicals, leaflets and other literary undertakings as may appear relevant to any of the objects of the Society;

3.10          To take any gift of property, whether subject to any special trust or not, for any- one or mote of the objects of the Society;

3.11          To take any other lawful steps to promote the progress of biology and the welfare of those engaged in its study and practice.


The income and propertof the Societwhencesoever’s derived shall be applied soleltowards the promotion of the Societset forth in these Rulesand no portion thereof shall be paid or transferred directlor indirectlbwaof dividendbonus or otherwise howsoever bwaof profit to the persons who at antime are or have been members of the Societor to anof them or to anperson claiming through any of them Provided thanothing therein beforcontained shall prevent the payment of reasonable remuneration to an officer or servant of thSocietin return for services rendered to the Societyof the payment of Honorariatravelling and other outlays to any member of the Society, whether a member of the Councilor notor to another person ireturn for services rendered to the Society.


The Societshall confer membership to those persons genuinely interested in the Science and practicof biology.

5.1       Every person desiring admission to the Society shall apply to the Council in writing in such form as the Council may prescribe and shall forward with ties application such testimonials and evidence of character as the Council may require- Every application shall be signed by the applicant who shall provide the names and addresses of the two referees, to whom the applicant is known personally and who can, if necessary, provide information regarding the applicants experience in the practice of biology and general fitness to be admitted to the Society •.

5.2        Every applicant shall be deemed to be a member of the Society from the date of his election by the Council, subject to the payment of the fees due from that time.

5.3        The Council may at a later date deem necessary to confer grades (e.g. Fellows, Members, Associate, and Graduate). Similarly, the referees nominated by the applicant should preferably be members of the Society.


The annual subscriptions for each Member shall be such a sum as the Council mafrom time ttime determine.

6.1        No fee shall be required to accompany an application for enrolment A successful candidate must pay such fee as are due before membership is confirmed. For this purpose, the annual subscription shall be computed in four-monthly installments. A newly elected member shall be liable for the subscription due between the date of election and the end of the current financial year.

6.2       The Council may at its discretion grant remission of subscription to any member.


 7.1          A person shall cease to be a member

7.1.1        At death.

7.1.2        When his written resignation is accepted by the Council after payment of all subscription and fees due.

7.1.3        If the Council so resolveson omission to pay his subscription within one year from the end of the financial year for which such subscription was due, provided notification has been given by registered post.

7.1.4        If found guilty by the Council of any dishonorable actor any act discreditable to the profession of biologyAny person charged under this clause shall have the right to present his case in person before the Council at the meeting at which the case is considered.

7.1.5        Ifin the opinion of the Council he/she has knowingly failed to observe the rules of the SocietyAnperson charged under this clause shall have the right to present his case in person before the Council at the meeting at which the case is considered.

7.2       When a person ceases to be a member the Council shall remove his name from the register and he/she shall forthwith cease to possess any of the rights of membership. Except in the case of death, official notice of such removal from the register shall be sent by registered post to the person concerned, and for this purpose his recorded address shall be deemed to be correct.

7.3       If a person ceases to be a member his membership certificate must be renewed to the Council forthwith for cancellation if the Council so resolves.

7.4       Any person whose name has been removed from the Register maapply to thCouncil for reinstatement and the Council may reinstate such person accordingly on such conditions as it may determineThe Council may refuse reinstatement without assigning its reasons.


8.1       The Societshall have the following officers:

President Vice-President Secretary Assistant Secretary-Treasurer

Membership Convenor

8.2              The officers shall hold office for one year, defined as from the end of an annual meeting to the end of the annual meeting in the following year.

8.3              If  the office of President shall become vacant the Vice-President shall take over the office of President for the remainder of the term.

8.4              If the office of Vice-President, Secretary, Assistant Secretary or Treasurer becomes vacant, the Council shall appoint a replacement until the annual meeting can elect a successor for the remainder of the term.

8.5              The President shall chair the Council the Annual Meeting and Special Meetings. In the absence of the President, the Vice-President shall take the chair in the absence of both the President and the Vice-President the Council shall appoint an acting Chairman.

8.5.1        The Vice-President shall act for the President in his/her absence and undertake such other duties as the Council shall determine.

8.5.2        The Secretary shall maintain the minutes of the Council the Annual Meeting and anSpecial Meetings, be responsible for the correspondence of the Societand undertake such other duties as the Council shall determine.

8.5.3        The Secretary shall maintain a Register of members of the SocietyThe Assistant Secretary shall assist the Secretary in his/her duties and record minutes of Council meeting in the absence of the Secretary.

8.5.4        The Secretary or Assistant Secretary shall maintain a Register of Officers and members of Council,

8.5.5        The Secretary or Assistant Secretary shall be responsible for the safe custody of the seal of the Society.

8.6           Officers are eligible to stand for reelection at the end of their term of office.

8.6.1        Any officer absent from three consecutive meeting of the Council without leave or a reasonable excuse shall cease to be an Officer of the Society and the office shad be deemed to have become vacant.


There shall be a Council of the Society comprising the officers of the Society and three other elected membersDuties for these three members involve public relationspublications, arranging of seminars and any other duties decided by the Council.

9.1.1        The elected members shall be appointed for a term of one year, defined as being from the end of an annual meeting to the end of the annual meeting in the following year.

9.1.2        If a position as member of the Council becomes vacant, the Council shall appoint a member for the remainder of the term.

9.1.3        The elected members of the Council are eligible to stand for re-election at the end of their term of office.

9.1.4        The Council shall have power to co-opt additional members throughout the South Pacific.

9.1.5        The Council may invite observers to attend all or part of any of its meetings.

9.1.6        Two-thirds of the Council members (6 out of 9) shall form a quorum at meetings of the Council.

9.1.7        A decision of the Council shall not be invalidated merely because of the existence of a vacancy in its membership.

9.1.8        Decisions of the Council shall be taken by a simple majority of those present voting bshow of hands.

9.1.9        The Council shall be responsible for the day to day management of the Society and  in particular shall:            

9.1.10      be responsible for reviewing applications for membership through the Membership Convenor;

9.10.2      Appoint an editor for the Society’s newsletter, “Biology in the South Pacific”;

9.10.3      Appoint an Auditor to audit the annual accounts.

9.1 0.4     Determine the Society’s bankers and the members of the Council authorized to sign cheques, bills of exchangepromissory notes and other documents for and on behalf of the Society,

9.1 0.5      Maintain cordial and fruitful relationship with other biological and scientific organizations, both within the South Pacific and internationally, and any affiliatewith such organizations as it deems fit;

9.10.6       Be responsible for organizing the annual meetings and such conferencesseminars or courses as it deems fit.

9.11   In urgent cases the President may take decisions on behalf of the Council provided he/she has consulted at least two other members being the officers of the SocietySuch decisions shall be communicated to the Council at its next meeting.

9.12     The Council may appoint any member of the Society to represent the Society on any body requesting such representation.

9.13     The Council may appoint a manager or other staff to assist in the management of the affairs of the Society.

9.14     If the Society is unable for any reason to hold an Annual Meeting in any given yearthe Council shall remain in office until such a meeting is held. At the meeting new Officers and Members of Council shall be elected for the remainder of the term of office.

9.15     Sub-committees of tile Council.

9.15.1     The Council shall appoint such sub-committees as it deems fit to assist it in carrying out its duties;

9.15.2     At least one member of a sub-committee shall be a member of the council;

9.15.3      Subcommittees shall report regularly to the Council;

9.15.4      The President may attend any meeting of a sub-committee;

9.15.5      A majority of the members shall form a quorum at meetings of subcommittees.


 10.1     An election to fill vacancies on the Council shall be held annually in the manner hereinafter provided, and the result of the election shall be declared at the Annual General Meeting.

10.1.1       Any member shall be eligible for election as a Member of the Council.

 10.2     On the first day of May in each year a list shall be prepared by the Secretargiving the names of all Officers and Members of the Council and indicating the vacancy to bfilled at the next Annual General MeetingThe list shall be circulated as soon as practicablebut in anevent not latter than the fifteenth daof Main each yearThe Council shall act at thsame time and in the same manner nominate personto filvacancies occurring in the CouncilForthwithupon circulation of the list and othaforesaid nominationsmembers shall have the right to make further nomination.

 10.3        Anmember of thSocietmapropose or support the nomination of another member to fill any vacancin the CouncilEversuch nomination shall be in writingsigned by at least two members and shall be received at the office of the Society not later than the first day of June in each yearEvery such nomination shall be accompanied ba signed declaration by the nominee that his willing to accept officif electedNo member shall subscribe to the nomination of more than one candidate for each vacant officat a Particular election.

10.3.1       As soon as practicable after the first daof June in each year the Council shall prepare a lisof all candidates who have been diarnominated as aforesaid for filling any vacancon the CouncilA copof such list shall be circulated to each membeentitled to receive notices.

10.4        If thnumber of nominations duly made for filling the vacancies in any position on the Council does not exceed thnumber of such vacanciesthe person nominated shall bdeclared duly elected at the next following Annual General Meeting without any vote beintaken.

10.5        Imorcandidates arnominated for anposition on the Council than therare vacant PlacesthSecretary shallnot less than 28 days before the Annual GeneraMeeting post to each member entitled to receive noticesa ballot paper containing a list of the vacancies for which there is a contest and of the names and occupations of candidates nominated therefore, together with such other particulars as the Council may from timto time directand distinguishing those candidates who have been nominated by thCouncilEach ballot paper shall also state the date by which it must be received by thSecretarydulcompleted, in order to bcounted.

 10.6        Upon ballot for the election of persons to fill vacancies on the Councieach membeshall have one vote for each vacant placto be balloted forThe Scrutineers hereinafter mentioned shall reject anballot paper completed otherwisthaiaccordance with this provision.

 10.7        The accidental omission to send a ballot paper to a memberor the nonreceipt of a ballot paper banmembershall not invalidate any electionbut in the event of dislocation of the postal services or other incident resulting in the loss or late deliveroa substantianumber of ballot papers the President on receipt of a request signed bnot fewer than ten membersshall decideon behalf of the Council whether or not the election should be invalidatedand a fresh ballot arranged.

 10.8        In thevent of a ballot paper being required the President shall appoint two Scrutineers to supervise the subsequent counting of votesThe Scrutineers shall be neither members of thCouncil nor candidatefor election.

 10.9        On a day previous to the Annual General Meeting the Scrutineers shall, with the assistance of the Secretary, count the votes and prepare and sign a report to the Council stating the number of votes cast for each candidate. 1bis report shall be presented at the Annual General Meeting and, on the results of the voting the Chairman shall announce the names of those duly elected.

 10.10    If in a ballot equal numbers of votes are cast for two or more candidates in respect of one vacancythe issue shall be decided by a vote at the Annual General Meeting.


There shall be an Annual General Meeting of the Society in the month of July or at such time as the Council may determine.

All members of the society may attend the Annual Meeting and vote.

 The Annual Meeting shall:

11.3.1    Correct and approve the minutes of the previous Annual Meeting.

11.3.2     Elect Officers and Council members.

11.3.3    Receive and consider for approval from the President and the Secretary.

11.3.4     Receive and consider for approval from the Treasurer a report and audited financing statement for the previous financial year.

11.3.5     Determine subscription rates and nomination fees for the following financial year.

11.3.6     Amend the Constitution provided the motion for such amendment has been circulated to members at least four weeks before the meeting;

11.3.7     Discuss and determine other matters provided that details have been notified to members at least four weeks before the meeting

11.3.8     Discuss and determine any other matter deemed by the Chairman to require urgent decisions;

11.5     Decision of the Annual General Meeting other than amendments to motions shall be taken by a small majority of those present.

11.6     Amendments to the Constitution shall be decided by an affirmative vote of at least two- thirds of those voting by secret ballot. Proxy votes shall be allowed provided they have been lodged with the Secretary before the meeting.


12.1     A Special Meeting of the Society shall be convened if requested by the Council orin writing bat least ten members.

 12.2     Notice of such a meeting and thbusiness to be transacted shalbcommunicated to members at least two weeks before the date of the meeting.

 12.3.1    Decisionof a Special Meetinshall be decided ba simplmajority othose voting bshoof hands.


 Temembers shall constitute a quorum at the Annual Meeting and at Special Meetings.


14.1         ThTreasurer shall be responsible to the Council and thAnnual Meeting for receiving and banking all membership fees and subscription and other monies due to the society, for keeping the books of accounts of thSocietand for all other financial affairof the Society.

14.2         The financial year shall be from 1st July to June 30.

14.3         Subscriptions shall be paid for a period of one year from the date of receipting.

14.4         Members whose subscriptions have not been paid by thremonths after the date of expirshalbe deemed to have resigned from the Society.


The Council may approve the formation of branches of the society.

15.2     Branches of thSociety mabe Local Branches restricted to members residing in a particular townprovince, region or country.

15.3     Members may belong to more than one branch.

15.4     Branches may raise their own subscriptions and shall be responsible for their own activitiesThe funds collected from subscriptions should be forwarded to thTreasurer of the Society.

15.5     The Council maapprove a return opart of the Societsubscription to a Branch on behalf of the members of that Branch.

15.6     A Branch mahave its own Constitutionwhich shall be forwarded to the Council for approvalAll amendments shall require the approval of the Council.

15.7     A Branch shall make an Annual Report on its activities and finances to the Annual Meeting of the Society.

15.7     The Council masuspend a Branch if it considers such action to be in thbest interests othe Society.


A person who has ceased to be a member remains liable to the Society for any monies owed or property of the Society held by him/her.


The council shall provide a common seal and may from time to time destroy the same and substitute a new seal in lieu thereof

The Common seal shall be in the custody of the Secretary and shall not b€ affixed to any document except pursuant to a resolution of the Council Such Member or Members of the Councilor such other Members (not being less in either case than two) as the Council shall from time to time prescribe shall attest each sealing.


The Society shall be wound up voluntary whenever a majority of the members in a postal ballot express their desire that the Society shall be so wound up.

Such postal ballot shall be held only after a resolution in favor of winding up the Society has been duly carried at an Extraordinary General Meeting especially called to consider the advisability of winding up.

Disposition of Property In The Event Of Winding Up

If upon the winding up or dissolution of the Society, there remain after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the Society but shall be given or transferred to any one or more institutions, associations or societies whether incorporated or not, ‘Whose objects are similar to the objects of the Society.


The Officers of the society and members of the Council shall be elected at the 200 Inaugural Meeting in July by those members (each member having sworn that he abides by the Codes of Ethics) present at the meetings by secret ballots.


No member of the Council and no member of the Branch Committee shall be personally liable for the acts, receipts or defaults of any other member, officer or committee.


  • Evermembeof the Biological Societof the South Pacific is under an obligation to advance thscience and art of chemistry, to guard and uphold its high standard of honour, and to conform to thprinciples of professional conduct.
  • A member shall not knowingly engage in illegal workor co-operate with thoswho arso engagedand shalrefrain from associating with or allowing the use ohis name in connection with anenterprise of a questionable character.
  • A member shall act in a spirit of personal helpfulness and fraternity toward other memberof his profession
  • A member shall act in a strict spirit of fairness to clientsandif in his opinion work requested of him bclients seems to present improbabilitof successful resultshe shall so advise the clients beforundertaking the work.
  • A member shall advertise onlin a dignified mannerrestricting the advertisement to nameaddressqualifications and branches of work undertaken.
  • member shall be conservative in estimates, reportstestimonyetcand especially so if these arin connection with the promotion of a business enterprise.
  • A member shalnot accept compensationsfinancial or otherwisefrom more than oninterested partwithout the consent of all parties involvedA member ishowever, in no wadebarrefrom acceptinemployment from more than one client providing then is no conflict of interests.
  • member shall not use anunfairimproper or questionable methods of securing professionawork or advancementand shall decline to payoreceivsecret commissions. He mause all honourable means in competition to secure professional employment but shall not bunfair means injuredirectly or indirectly, the professional reputation prospects obusiness of a fellow memberand shall not attempt to supplant a fellow member after definitsteps have been taken towards that members employment.
  • member shall not attempt to compete with another practitioner on the basis of professional chargesbreducing his usual charges in order to underbidafter having been informed othcharges alreadnamed bthat practitioner.
  • A member shallas far as possiblefix fees at a point high enough to warrant complete and adequate service, sincunreasonably low charges tend towards inferior or unreliable working fixinfees it is propefor a member to consider.
  1. The time and labour involved the novelty and difficulty of the matterand thexperience and skill necessary.
  2. Whether themployment precludes other employment in similar lines or will involve the loss of other business while engaged in the particular work.
  3. Benefit resulting to the client from the service.
  4. The character of the employment: whether from a casual or from a constant and established client.     
  • While it is desirable that members engaged in teaching and research work be permitted to use their special knowledge and skill in direct service to individual clientsit is prejudicial to the welfare of the profession for such service to be rendered at rates which ignore thordering costs of equipmentsupplies and overhead expenses.
  • No member shall undertake an analysis and give a report to any person or companyknowing that such person or companwill re-issue the result representing it to be the work of thsaid person or companyThis clause shall not apply to any member who is in continuous employment as a servant of the said person or company.
  • A member maauthorise the use of or issue a certificate or publication in which it is use does not contain information of a false or misleading characteror is not for an illegal purpose-, and providing that the member complies with the special requirements as under.
  • Before permission is given for the use of a certificatefor publication it is required that a copor prooof the proposed publication be submitted to the member for his/her approval.
  • In anpublicationthe whole of the report and not a selected portion of it, shall busedand dates shall not be omitted.
  • A certificate of analysis shall contain only chemical and relative technical data and conclusions thacablogicalldrawn therefrom
  • A report shall be wordein a conservative mannerand no parshall be unduly emphasized.
  • A member shall not permipersonal photograph to be published in anreport
  • Where a client refuses to comply with any of these requirements or dishonours an agreement, with a member or modifies, alters, or mutilates a certificate, the member shall take such steps as may be within his power to prevent the issue of the publications, and doing this, shall bring the matter to the notice of the General Secretary of the Biological Society of the South Pacific, which society may support the member to the extent of legal proceedings.
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