Welcome to Estates & Infrastructure

The purpose of our team is to promote and ensure a safe and healthy work environment for employees, students, and visitors within an organization. The OHS team typically consists of professionals with expertise in occupational health, safety regulations, risk assessment, and related fields. The following services are provided to all workplaces within the university:

• Compliance Advisory and Services on Occupational and Environmental health and safety to enable all campuses to meet health safety and environmental statutory requirements and international best practices and standards.
• Facilitate the creation of workplace Occupational & Environmental health and safety representatives and committees and their engagement with the management of workplaces and campuses.
• Deliver Training and Awareness to employees and students on Workplace & Environmental Health and Safety Awareness
• Injury Management by ensuring personal injury and environmental health and safety incidents are prevented and managed appropriately if they occur with minimal loss of life and property.
• Emergency & Disaster  Management by ensuring potential health, safety, and environmental emergencies within campuses and workplaces. The DISMAC team has documented plans and procedures and regular preparedness activities are done to enhance staff and student’s response and recovery to these emergencies is done appropriately.

OHS IS A LEGAL REQUIREMENT

OHS is a Legal Requirement in many countries. What countries served by the University of the South Pacific have existing national OHS legislation?

1. Fiji – known as the Fiji Health and Safety At Work Act 1996 ( HASAWA 1996)
2. Samoa – Known as the Occupational Safety and Health Act 2002
3. Vanuatu – Knows as Health and Safety at Work Act 2006
4. Solomon Islands – Known as Safety at Work Act 1982 ( SAWA 1982 )

What countries served by the University of the South Pacific are in the process of establishing their national OHS legislation?

1. Kiribati
2. Marshall Islands
3. Tuvalu
4. Cook Islands
5. Tonga

Policies and Governance 

• USP Health Safety and Wellness Policy
• USP Environment Sustainability Policy
• USP Disaster Management Policy
• Health Safety Wellness Governance Video

Certifications 

Staff Induction 

This must be done within the 1st five working days of the staff beginning their new or extended work contract.

Staff prints a copy of the IDFO1 form,and views the IDF01 YouTube video.

The immediate supervisor, workplace OHS rep, emergency warden, and first aider are to assist the inductee in completing their induction.

Once the IDF01 form is filled and signed off, it is sent to the USP OHS email, and an OHS Induction Completion Certificate is issued to the staff, by USP OHS which indicates successful completion of their workplace OHS induction.

Student Induction

Lecturers, Tutors, and Supervisors who teach or supervise students are required to conduct or organize a basic OHS induction for their students for the venues in which the activity is being held.

Induction information shall include emergency procedures, contact numbers, safe work procedures, and use of personal protective equipment.

Training

Trainer Guidelines & Documents

• Training Application Form
• Training Attendance Sheet
• Training Feedback Form

What should I do and Who Should I report these to?

• Hazard Reporting Procedure
• Incident Reporting Procedure
• Accident Reporting Procedure

What Forms should I use to report?

Accident Investigation 

” Accident Investigation is not fault finding but cause finding ”

• Accident Investigation Statement Form for Witness
• Accident Investigation Statement Form for Casualty
• Accident Investigation Statement Form for Supervisors

The establishment of Occupational Health & Safety Committees is a legal requirement for workplaces in countries that have health and safety laws.

USP health safety and wellness policy promotes the establishment of Occupational health safety and wellness committees ( OHSWC ) for schools, departments, and campuses.

Occupational Health Safety and Wellness Committee Members 

• Fiji Campuses
• Regional Campus

OHSWC Meeting Forms 

• Agenda Template
• Attendance Form
• Minutes Template

Zero Workplace Injuries & Deaths is the Goal !

Working in a safe environment, which is healthy, promotes environmental sustainability and personal wellness for staff are key considerations at the University of the South Pacific.

Responsibilities 

• The Head of Department, Head of School and the Campus Director is responsible for the health and safety maintenance of the workplaces that their staff and student use.
• Each Employee and student is responsible for complying with the health and safety requirements and regulations for the campus and their workplaces and the activities, that held within them.

Working Safely at USP  

• Brochure
• Video

Dashboard 

• 2022 1st Quarter Report

Hazard and Risk Management 

Efforts to eliminate or reduce the likelihood of the occurrence of Hazards in the workplace is an essential health and safety activity.

This is to eliminate or reduce the risk of consequences of adverse outcomes to the worker and the workplace itself.

Workplace Self Inspections 

USP staff , from their first day at work , are required to self inspect their workplaces regularly and use the attached self inspection checklist to document this.

The findings of these self inspections from staff are consolidated by the head of department and OHS and Wellness committees to update the workplace hazard & risk register.

For instances where hazards are identified , its form is to be filled by the staff and this is immediately escalated for corrective action to their immediate supervisors and relevant parties eg. E&I helpdesk , USP OHS, etc.

Workplace Hazard and Risk Register

The workplace hazard and risk register documents all identified actual and potential hazards that workers in a workplace can be exposed to, and the level of controls actually in place within the workplace to minimize likelihood and consequences of adverse outcomes to workers and the workplace.

These hazards are assigned existing level of risk and responsible persons to ensure controls are in place and are effective.

Safe Work Guidelines & Procedures  

Hazardous Work & Permits 

Note. For Training on Hazardous Work and Issuance of Permits , see Induction and Training Tab.

The purpose of DISMAC operations is to effectively manage and coordinate resources, personnel, and actions to mitigate the impact of disasters on communities and minimize loss of life and property damage. This involves various tasks such as risk assessment, emergency planning, communication coordination, evacuation procedures, providing emergency aid and relief, and facilitating long-term recovery efforts. The ultimate goal is to enhance resilience and ensure the well-being of all our stakeholders at USP Campuses.

Policies and Governance 

• TOR USPDISMAC
• USP Disaster Management Policy
• USP Disaster Management Plan
• USP Campus Disaster Management Plan

LAUCALA CAMPUS, FIJI

Cook Islands

Hyperlink to Services at campuses

Hyperlink to USP Policy Library link to OHS