Policies

Procedures

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Templates & Forms

Maintenance Scope Templates

Work Authorization Form

The Form is used by the Operations Teams for authorization of Works outside the Sections normal Operating Hours.

Contract Close Out

The Contract Close Out form is filled at the end of all maintenance works and new builds. The Contract Close Out is to be filled and endorsed by an employee of the University supervising the Work. The checklist to be filled by the Supervising employee with the contractor with regards to the scope of Works. The form is then endorsed by the Client/project Sponsor.

E & I Forms

The Space Form is embedded in the University’s Space Management Procedure, is a key document to help in the management of spaces in USP and for Space Planning in the future.  The Space form is a requirements for any Space issues that is outside of USP’s Planned Cyclic Maintenance Program and includes new building in conjunction with University’s Strategic Plan (2019 – 2030) & Campus Master Plan.  It also provides approval from the Space Manager and notifies the Assets Team in changes to Space Use or any Project that adds value to the Building or Property.  The Space Form is to be filled and then endorsed by the Space Managers i.e. SMT’s,Dean’s of Faculties and Campus Directors. 

  • Space Form Procedure

The Contract Close Out form is filled at the end of all maintenance works and new builds. The Contract Close Out is to be filled and endorsed by an employee of the University supervising the Work.  The checklist to be filled by the Supervising employee with the contractor with regards to the scope of Works.  The form is then endorsed by the Client/project Sponsor. 

The Form is used by the Operations Teams for authorization of Works outside the Sections normal Operating Hours.