What is the meaning of “OHS” ?
OHS is the acronym for Occupational Health and Safety and relates to health, safety and welfare issues in the workplace.
What are the aims of OHS ?
Occupational Health and Safety includes the laws, standards and programs that aim to making the workplace and work activities safer and protects the health and well being of employees, employers, clients and the public using that workplace.
Functions of the USP OHS Unit
The following services are provided to all workplaces within the university by the team
OHS IS A LEGAL REQUIREMENT
OHS is a legal Requirement in many countries. What countries served by the University of the South Pacific have existing national OHS legislation?
What countries served by the University of the South Pacific are in the process of establishing their national OHS legislation?
University OHS Policy
The University of the South Pacific has established its OHS Policy since 1999
It is reviewed regularly , and is endorsed by the University Vice Chancellor and President with the latest being in 2021.
Heath Safety & Wellness Policy
Environmental Sustainability Policy
University OHS Unit
The university OHS team is part of the Estates and Infrastructure Section based at the Laucala Campus
Its Staff include
EHS Officer
OHS Assistant
Office Location
Our office is located at the Estate and Infrastructure headquarters at Middle Campus Laucala , Suva , Fiji Islands.
Contacts
Land Line Phone Contacts (679 )323 1620 / ( 679 ) 323 1622
Team Mobile Phone Contacts
( 679 ) 8669765 – OHS Manager
(679) 8663027 – EHS Officer
( 679 ) 7225259 – OHS Officer
(679) 7501322- OHS Assistant
Generic Email address : maintenance@usp.ac.fj
Policies and Governance
Dashboard
Certifications
OHS | 2023 | 2022 | 2021 |
NFA | 2023 | 2022 | 2021 |
Information for Potential Trainees
Staff Induction
This must be done within the 1st 5 working days of the staff beginning their new or extended work contract.
Staff prints a copy of the IDFO1 form ,and views the IDF01 YouTube video.
The immediate supervisor, workplace OHS rep, emergency warden and first aider are to assist the inductee in completing their induction.
Once the IDF01 form is filled and signed off, it is sent to USP OHS email and a OHS Induction Completion Certificate is issued to the staff, by USP OHS which indicates successful completion of their workplace OHS induction.
Student Induction
Lecturers, Tutors and Supervisors who teach or supervise students are required to conduct or organise a basic OHS induction for their students for the venues in which the activity is being held in.
Induction information shall include emergency procedures, contact numbers and safe work procedures and use of personal protective equipment.
1 | Staff | IDFO1 | You Tube Video for Filling IDF01 | Video |
2 | Student Induction | Video |
Training
1 | OHS Modules 1&2 | Information |
2 | Basic First Aid | Information |
3 | Emergency Wardens | Information |
4 | Work at Heights | Information |
5 | Hot Works | Information |
6 | Confined Spaces | Information |
7 | General OHS Awareness | Information |
Trainer Guidelines & Documents
Hazard Incident Accident Dashboard
2022 1st Quarter
What should I do and Who Should I report these to?
What Forms should I use to report ?
Number | Situation | What Report Form to Use |
1 | Hazard | Hazard Report Form |
2 | Incident / Near Miss at Work | Incident Report Form |
3 | Accident or Fatality at Work | Accident / Fatality Report Form |
Accident Investigation
” Accident Investigation is not fault finding but cause finding ”
Injury Free Learning Experience is the goal for health and safety at USP.
Learning in a safe environment, which is healthy, promotes environmental sustainability and personal wellness for students and staff are key considerations at the University of the South Pacific.
Responsibilities
Safety Guidelines
1 | Student Safety Induction | Guidelines |
2 | General Health & Safety for Students | Guidelines |
3 | Laboratory Safety | Guidelines |
4 | Workshop Safety | Guidelines |
5 | Field Trip Safety | Guidelines |
6 | Industrial Placement | Guidelines |
7 | Kitchen Safety | Guidelines |
8 | Farm Safety | Guidelines |
9 | Marine Safety | Guidelines |
10 | COVID 19 Safety | Guidelines |
The establishment of Occupational Health & Safety Committees are a legal requirement for workplaces in countries that have health and safety laws.
In 2021 the USP health safety and wellness policy promotes the establishment of Occupational health safety and wellness committees ( OHSWC ) for schools , departments and campuses.
Occupational Health Safety and Wellness Committee Members
OHSWC Meeting Forms
Health and Wellness at USP | Hyperlinks |
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In 2021, the new USP Occupational health and safety policy was expanded to include wellness, and is known as the USP Health Safety and Wellness Policy.
Wellness is now mainstreamed as a key activity to be promoted in university workplaces and campuses, to build a workforce that is not only safe but also healthy and well. |
USP Health Safety & Wellness Policy
|
Zero Workplace Injuries & Deaths is the Goal !
Working in a safe environment, which is healthy, promotes environmental sustainability and personal wellness for staff are key considerations at the University of the South Pacific.
Responsibilities
1 | Health Safety Wellness Guidelines & Responsibilities for Campus Directors ,Head of Schools, Directors & Managers | Guidelines
Checklist |
2 | Health Safety Wellness Guidelines & Responsibilities for Staff | Guidelines
Checklist |
Working Safely at USP
Dashboard
Hazard and Risk Management
Efforts to eliminate or reduce the likelihood of the occurrence of Hazards in the workplace is an essential health and safety activity.
This is to eliminate or reduce the risk of consequences of adverse outcomes to the worker and the workplace itself.
Guideline | Risk Calculator Matrix | Video |
Workplace Self Inspections
USP staff , from their first day at work , are required to self inspect their workplaces regularly and use the attached self inspection checklist to document this.
The findings of these self inspections from staff are consolidated by the head of department and OHS and Wellness committees to update the workplace hazard & risk register.
For instances where hazards are identified , its form is to be filled by the staff and this is immediately escalated for corrective action to their immediate supervisors and relevant parties eg. E&I helpdesk , USP OHS, etc.
Self Inspection Guideline for Staff | Self Inspection Checklist | Hazard Identification Form |
Workplace Hazard and Risk Register
The workplace hazard and risk register documents all identified actual and potential hazards that workers in a workplace can be exposed to, and the level of controls actually in place within the workplace to minimize likelihood and consequences of adverse outcomes to workers and the workplace.
These hazards are assigned existing level of risk and responsible persons to ensure controls are in place and are effective.
Workplace Hazard Risk Register | Guidelines for Staff | Register – Excel Matrix |
Safe Work Guidelines & Procedures
No | Occupation Group | Safe Work Guideline for Workers | Safety Checklist for Workers |
1 | Office & Administration | Guideline | Checklist |
2 | Maintenance & Engineering | Guideline | Checklist |
3 | Landscaping & Outdoors | Guideline | Checklist |
4 | Handling Hazardous Chemicals & Biohazards | Guideline | Checklist |
5 | Agriculture | Guideline | Checklist |
6 | Housekeeping | Guideline | Checklist |
7 | Security | Guideline | Checklist |
8 | Kitchens | Guideline | Checklist |
9 | Drivers & Operators | Guideline | Checklist |
Hazardous Work & Permits
Hazardous Work | Safety Information Kits | Documents | |
1 | Work at Heights -WAH | WAH Brochure
WAH Video |
Procedure |
2 | Hot Works – HW | HW Brochure
HW Video |
Procedure |
3 | Confined Spaces – CS | CS Brochure
CS Video |
Procedure
Permit |
4 | Lock Out Tag Out – LOTO | LOTO Brochure
LOTO Video |
Procedure
Permit |
Note. For Training on Hazardous Work and Issuance of Permits , see Induction and Training Tab.
Policy and Procedures | Hyperlinks |
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Contractors despite not being USP Employees, the university has a duty of care to these workers to ensure they are not harmed in any way, whilst engaged in work on university campuses and facilities. |
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POLICY :
PROCEDURES :
These include the following
PET Recycling
Recycling is the process of gathering and processing materials to create new goods out of those that would otherwise be thrown away as waste. By implementing recycling programs on campus, USP follows appropriate waste management standards.
Aluminum cans and PET bottles are two examples of recyclables that are collected, transported, and remanufactured at a recycling center. The main recycling center for recyclables from USP Laucala Campuses is Mission Pacific, which works closely with USP.
Power ( hyperlink to E&I )
Water ( hyperlink to E&I )
Tree Planting
The health of our environment depends a lot on forests. Planting trees increases the interconnectedness of wildlife habitats and promotes biodiversity. As a natural air filter, trees clean the air by removing dangerous contaminants. We are thrilled to talk about the tree-planting efforts our campus makes to maintain a healthy environment for members of the USP community.
In 2022, 252 trees were planted which is an impressive 210% achievement of the 120 trees annual target. Click on the reports below:
Environment sustainability programs have been implemented on Laucala campus
The University of the South Pacific (USP) supports environmental sustainability guided by its Environment Sustainability Policy (ESP) that is reviewed every 3 years.
To access other USP policies, you can find it on USP Policy Library.
The Universitas Indonesia (UI) launched the first global university rankings in 2010 for the purpose of evaluating campus sustainability initiatives. These rankings are now known as the UI GreenMetric World University Rankings (UIG). It was designed to provide an online survey to showcase sustainability policies and initiatives for higher education institutions around the globe.
The University of the South Pacific (USP) has been participating in the rankings since 2010, in particular Laucala Campus, Fiji. You can access the UIG certificates for USP, Laucala Campus:
USP DISMAC – Who are We and What we Do
USP Disaster Management Committee (USPDISMAC) is a committee of the university Vice Chancellor & President. This committee is delegated to manage disaster situations affecting university campuses around the region.
Policies and Governance
DISMAC Dashboard
1st Quarter 2022
Type of Drill | How often required to be done | Responsible for drill
|
1.Tsunami Evacuation Drill | Once annually
|
Campus Director |
2.Fire Evacuation Drill | Once a semester | Campus Director
Head of Department Head of School |
DISMAC Training for
|
How often required to be done | Responsible for Workplace
|
1.Building Emergency Wardens
|
Once annually | Head of Department
Head of School Campus Director |
2.First Aiders
|
Once annually | Head of Department
Head of School Campus director |
3.Students | Orientation Week
|
Head of School
Campus Director |
4. Staff | Contract Offer
Contract Renewal ( 3- 5yrs ) Probation period
|
Head of Department
Head of School Campus director |
Hyperlink to Services at campuses
Hyperlink to USP Policy Library link to OHS
Laucala Campus
OHS Key Indicators 2023
No | Indicators | Staff | Students | Contractors |
1 | Lost Time Injuries incurred | |||
2 | Incidents / Accidents Occurrences | |||
3 | Inductions Completed | |||
4 | Training Completed | NR | ||
5 | Drills attended | NR | ||
6 | OHS Reps attended Meetings (%) | NR | NR | |
7 | Health Screening attendance | NR | NR | |
8 | Wellness Activities attendance | NR | NR |
Data as of Sept.2023.
OHS Committees
see List OHS Reps Laucala
No | Committee | Quarterly Meetings Completed | Member Reps | Issues Raised | Issues Corrected |
1 | VCP Group | ||||
2 | COO Group | ||||
3 | DVC Education | ||||
4 | DVC GE/RC | ||||
5 | SAFE | ||||
6 | SAGEONS | ||||
7 | SPACE | ||||
8 | SOLASS | ||||
9 | STEMP | ||||
10 | Middle Campus | ||||
11 | Lower Campus | ||||
12 | Statham |
Data as of Sept 2023.
USP Samoa has the Alafua Campus on Upolu close to Apia the capital city and a center on Savaii island.
A. 2023 Performance Indicators
No | Indicators | To Date | Staff | Students | Others |
1 | Incident & Accidents | 0 | 0 | 0 | 0 |
2 | Injuries | 0 | 0 | 0 | 0 |
3 | Inductions | ||||
4 | Training | NR | |||
5 | Drills | NR | |||
6 | Health Screening | NR | |||
7 | Wellness Activities | NR |
B.OHS Committee and Reps – Meetings and Issue Corrections.
Alafua OHS Reps List See
No | Meetings | Reps attended | Issue Raised | Issued Corrected |
1 | 1st Quarter | |||
2 | 2nd Quarter | |||
3 | 3rd Quarter | |||
4 | 4th Quarter |
C. OHS Hazard and Risk Register
A.Campus Information
B. Campus Disaster Management Procedures