Estates & Infrastructure

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OCCUPATIONAL HEALTH SAFETY & ENVIRONMENT

OCCUPATIONAL HEALTH SAFETY & WELLNESS

Policies and Governance 

Who are we and What we do

  • Information Brochure
  • Health Safety & Wellness Video
  • Environment Sustainability Video
  • Disaster Management Video

Dashboard 

  • 2022 Service Level Expectations
  • 2022 Initiatives
  • 2022 1st Quarter Report

Certifications 

OHS  2022 2021 2020
NFA  2022 2021 2020

Annual Reports 

2021

2020

 

 

 

Information for Potential Trainees

Training Dashboard 

2022 1st Quarter 2021 2020

Staff Induction 

The Head of Department or School shall delegate responsible staff , to ensure that all new staff joining or extending their employment , has completed the required workplace site induction , viewed the induction video,  and the staff , has signed off on the staff induction checklist , indicating completion of their induction.

This must be done within the 1st 5 working days of the staff beginning their new or extended work contract

Student Induction

The Head of School shall delegate responsible staff, to ensure that their new and continuing students , has completed the required OHS site induction , viewed the induction video , and the new student has signed off on the student induction checklist, indicating completion of their induction.

This must be done within the 1st month of the student beginning classes on campus.

1 Staff  IDFO1 Brochure Video
2 Student Checklist Brochure Video

Training Modules 

1 OHS Modules 1&2  Information Training Date  Checklist
2 Basic First Aid  Information Training Date Checklist
3 Emergency  Wardens  Information Training Date Checklist
4 Work at Heights  Information Training Date Checklist
5 Hot Works  Information Training Date Checklist
6 Confined Spaces  Information Training Date Checklist
7 General OHS Awareness  Information Training Date Checklist

Trainer Guidelines & Documents

 

Hazard Incident Accident Dashboard 

2022 1st Quarter

What should I do and Who Should I report these to ?

  • Hazard Reporting Procedure
  • Incident Reporting Procedure
  • Accident Reporting Procedure
  • Video – Report It Always

What Forms should I use to report ?

 

Number  Situation   What Report Form to Use 
1  Hazard Hazard Report Form
2 Incident / Near Miss at Work Incident Report Form
3 Accident or Fatality at Work Accident / Fatality Report Form
4 Damaged Property  Damaged Property Form

Accident Investigation 

” Accident Investigation is not fault finding but cause finding ”

  • Accident Investigation Process Chart
  • Accident Investigation Statement Form for Witness
  • Accident Investigation Statement Form for Casualty
  • Accident Investigation Statement Form for Attendants

 

Injury Free Learning Experience is the goal for health and safety at USP.

Learning in a safe environment, which is healthy, promotes environmental sustainability and personal wellness for students and staff are key considerations at the University of the South Pacific.

Responsibilities 

  • The Head of School , Campus Director are responsible for ensuring teaching , learning spaces and facilities , used by students are maintained to acceptable safety and health standards at all times.
  • The lecturer or teaching assistant is responsible for the safety of the student under their supervision or tutelage
  • The student is responsible for complying with health and safety regulations for their learning activities, at all times.

Safety Guidelines 

 

1  Student Safety  Induction Guidelines Video Checklist
2  General Health & Safety for   Students Guidelines Video Checklist
3  Laboratory Safety Guidelines Video Checklist
4  Workshop Safety Guidelines Video Checklist
5  Field Trip Safety Guidelines Video Checklist
6  Industrial Placement Guidelines Video Checklist
7  Kitchen Safety  Guidelines  Video Checklist
8  Farm Safety Guidelines Video Checklist
9  Marine Safety Guidelines Video Checklist
10  COVID 19 Safety Guidelines Video Checklist

 

 

The establishment of Occupational Health & Safety Committees are a legal requirement for workplaces in countries that have health and safety laws.

In 2021 the USP health safety and wellness policy promotes the establishment of Occupational health safety and wellness committees ( OHSWC ) for schools , departments and campuses.

Occupational Health Safety and Wellness Committee Members 

Dashboard 

  • Annual Workplan 2022
  • 2022 1st Quarter Report

OHSWC Procedures and Video 

  • Term of Reference ( TOR )
  • Annual Workplan Template
  • Review of OHSWC Reps Membership
  • Election of OHSWC Reps and Approval Procedure
  • Induction of OHSWC Reps
  • Notification of OHSWC Meetings
  • Chairing of OHSWC Meetings
  • Secretarial Duties of OHSWC Meetings
  • OHSWC Representative Procedures
  • Workplace Hazard Risk Register Template
  • OHSWC Video

OHSWC Meeting Forms 

 

Health and Wellness at USP Hyperlinks
In 2021, the new USP Occupational health and safety policy was expanded to include wellness, and is known as the USP Health Safety and Wellness Policy.

Wellness is now mainstreamed as a key activity to be promoted in university workplaces and campuses, to build a workforce that is not only safe but also healthy and well.

 USP Health Safety & Wellness Policy

 

Zero Workplace Injuries & Deaths is the Goal !

Working in a safe environment, which is healthy, promotes environmental sustainability and personal wellness for staff are key considerations at the University of the South Pacific.

Responsibilities 

  • The Head of Department, Head of School and the Campus Director is responsible for the health and safety maintenance of the workplaces that their staff and student use.
  • Each Employee and student is responsible for complying with the health and safety requirements and regulations for the campus and their workplaces and the activities, that held within them.
1 Health Safety Wellness Guidelines & Responsibilities for Campus Directors ,Head of Schools, Directors & Managers Guidelines

Checklist
2 Health Safety Wellness Guidelines & Responsibilities for Staff Guidelines

Checklist

Working Safely at USP  

  • Brochure
  • Video

Dashboard 

  • 2022 1st Quarter Report

Hazard and Risk Management 

Efforts to eliminate or reduce the likelihood of the occurrence of Hazards in the workplace is an essential health and safety activity.

This is to eliminate or reduce the risk of consequences of adverse outcomes to the worker and the workplace itself.

 Guideline Risk Calculator Matrix Video

Workplace Self Inspections 

USP staff , from their first day at work , are required to self inspect their workplaces regularly and use the attached self inspection checklist to document this.

The findings of these self inspections from staff are consolidated by the head of department and OHS and Wellness committees to update the workplace hazard & risk register.

For instances where hazards are identified , its form is to be filled by the staff and this is immediately escalated for corrective action to their immediate supervisors and relevant parties eg. E&I helpdesk , USP OHS, etc.

Self Inspection Guideline for Staff Self Inspection Checklist Hazard Identification Form

Workplace Hazard and Risk Register

The workplace hazard and risk register documents all identified actual and potential hazards that workers in a workplace can be exposed to, and the level of controls actually in place within the workplace to minimize likelihood and consequences of adverse outcomes to workers and the workplace.

These hazards are assigned existing level of risk and responsible persons to ensure controls are in place and are effective.

Workplace Hazard Risk Register Guidelines for Staff  Register – Excel Matrix

 

Safe Work Guidelines & Procedures  

 

No Occupation Group  Safe Work Guideline for Workers  Safety Checklist for Workers 
1 Office & Administration Guideline  Checklist
2 Maintenance & Engineering Guideline Checklist
3 Landscaping & Outdoors Guideline Checklist
4 Handling Hazardous Chemicals & Biohazards Guideline Checklist
5 Agriculture Guideline Checklist
6 Housekeeping Guideline Checklist
7 Security Guideline Checklist
8 Kitchens Guideline Checklist
9 Drivers & Operators Guideline Checklist

 

Hazardous Work & Permits 

Hazardous Work   Safety Information Kits Documents
1  Work at Heights -WAH   WAH Brochure

WAH Video

  Procedure

Permit
2  Hot Works – HW HW Brochure

HW Video

 Procedure

Permit
3  Confined Spaces – CS CS Brochure

CS Video

 Procedure

Permit
4  Lock Out Tag Out – LOTO LOTO Brochure

LOTO Video

 Procedure

Permit

Note. For Training on Hazardous Work and Issuance of Permits , see Induction and Training Tab.

 

 

Policy and Procedures Hyperlinks
Contractors despite not being USP Employees, the university has a duty of care to these workers to ensure they are not harmed in any way, whilst engaged in work on university campuses and facilities.

Environment Sustainability

These include the following

  • PET Recycling
  • Power ( hyperlink to E&I )
  • Water ( hyperlink to E&I )
  • Tree Replanting

The following campuses have initiated environment sustainability programs in their campuses

  • Laucala Campus Report
  • Alafua Campus Report
  • Emalus Campus Report

Hyperlink to USP Policy Library

Environment Sustainability Policy

Disaster Management

 

USP DISMAC – Who are We and What we Do

USP Disaster Management Committee (USPDISMAC) is a committee of the university Vice Chancellor & President. This committee is delegated to manage disaster situations affecting university campuses around the region.

Policies and Governance 

  • TOR USPDISMAC
  • USP Disaster Management Policy
  • USP Disaster Management Plan
  • USP Campus Disaster Management Plan

DISMAC Dashboard 

1st Quarter 2022

 

 

Emergency contacts for laucala campus

Type of Drill How often required to be done Responsible for drill

 
1.Tsunami Evacuation Drill Once annually

 

 Campus Director
2.Fire Evacuation Drill Once a semester Campus Director

Head of Department

Head of School
DISMAC Training for

 

 How often required to be done Responsible for Workplace 

 
1.Building Emergency Wardens

 

 Once annually Head of Department

Head of School

Campus Director
2.First Aiders

 

 Once annually Head of Department

Head of School

Campus director
3.Students Orientation Week

 

 Head of School

Campus Director
4. Staff Contract Offer

Contract Renewal ( 3- 5yrs )

Probation period

 

 

 Head of Department

Head of School

Campus director

Hyperlink to Services at campuses

Hyperlink to USP Policy Library link to OHS

Services at Campuses

Policies, Procedures and Templates