Policies and Governance
Who are we and What we do
Dashboard
Certifications
OHS | 2022 | 2021 | 2020 |
NFA | 2022 | 2021 | 2020 |
Annual Reports
2021
2020
Information for Potential Trainees
Training Dashboard
2022 1st Quarter | 2021 | 2020 |
Staff Induction
The Head of Department or School shall delegate responsible staff , to ensure that all new staff joining or extending their employment , has completed the required workplace site induction , viewed the induction video, and the staff , has signed off on the staff induction checklist , indicating completion of their induction.
This must be done within the 1st 5 working days of the staff beginning their new or extended work contract
Student Induction
The Head of School shall delegate responsible staff, to ensure that their new and continuing students , has completed the required OHS site induction , viewed the induction video , and the new student has signed off on the student induction checklist, indicating completion of their induction.
This must be done within the 1st month of the student beginning classes on campus.
1 | Staff | IDFO1 | Brochure | Video |
2 | Student | Checklist | Brochure | Video |
Training Modules
1 | OHS Modules 1&2 | Information | Training Date | Checklist |
2 | Basic First Aid | Information | Training Date | Checklist |
3 | Emergency Wardens | Information | Training Date | Checklist |
4 | Work at Heights | Information | Training Date | Checklist |
5 | Hot Works | Information | Training Date | Checklist |
6 | Confined Spaces | Information | Training Date | Checklist |
7 | General OHS Awareness | Information | Training Date | Checklist |
Trainer Guidelines & Documents
Hazard Incident Accident Dashboard
2022 1st Quarter
What should I do and Who Should I report these to ?
What Forms should I use to report ?
Number | Situation | What Report Form to Use |
1 | Hazard | Hazard Report Form |
2 | Incident / Near Miss at Work | Incident Report Form |
3 | Accident or Fatality at Work | Accident / Fatality Report Form |
4 | Damaged Property | Damaged Property Form |
Accident Investigation
” Accident Investigation is not fault finding but cause finding ”
Injury Free Learning Experience is the goal for health and safety at USP.
Learning in a safe environment, which is healthy, promotes environmental sustainability and personal wellness for students and staff are key considerations at the University of the South Pacific.
Responsibilities
Safety Guidelines
1 | Student Safety Induction | Guidelines | Video | Checklist |
2 | General Health & Safety for Students | Guidelines | Video | Checklist |
3 | Laboratory Safety | Guidelines | Video | Checklist |
4 | Workshop Safety | Guidelines | Video | Checklist |
5 | Field Trip Safety | Guidelines | Video | Checklist |
6 | Industrial Placement | Guidelines | Video | Checklist |
7 | Kitchen Safety | Guidelines | Video | Checklist |
8 | Farm Safety | Guidelines | Video | Checklist |
9 | Marine Safety | Guidelines | Video | Checklist |
10 | COVID 19 Safety | Guidelines | Video | Checklist |
The establishment of Occupational Health & Safety Committees are a legal requirement for workplaces in countries that have health and safety laws.
In 2021 the USP health safety and wellness policy promotes the establishment of Occupational health safety and wellness committees ( OHSWC ) for schools , departments and campuses.
Occupational Health Safety and Wellness Committee Members
Dashboard
OHSWC Procedures and Video
OHSWC Meeting Forms
Health and Wellness at USP | Hyperlinks |
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In 2021, the new USP Occupational health and safety policy was expanded to include wellness, and is known as the USP Health Safety and Wellness Policy.
Wellness is now mainstreamed as a key activity to be promoted in university workplaces and campuses, to build a workforce that is not only safe but also healthy and well. |
USP Health Safety & Wellness Policy
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Zero Workplace Injuries & Deaths is the Goal !
Working in a safe environment, which is healthy, promotes environmental sustainability and personal wellness for staff are key considerations at the University of the South Pacific.
Responsibilities
1 | Health Safety Wellness Guidelines & Responsibilities for Campus Directors ,Head of Schools, Directors & Managers | Guidelines
Checklist |
2 | Health Safety Wellness Guidelines & Responsibilities for Staff | Guidelines
Checklist |
Working Safely at USP
Dashboard
Hazard and Risk Management
Efforts to eliminate or reduce the likelihood of the occurrence of Hazards in the workplace is an essential health and safety activity.
This is to eliminate or reduce the risk of consequences of adverse outcomes to the worker and the workplace itself.
Guideline | Risk Calculator Matrix | Video |
Workplace Self Inspections
USP staff , from their first day at work , are required to self inspect their workplaces regularly and use the attached self inspection checklist to document this.
The findings of these self inspections from staff are consolidated by the head of department and OHS and Wellness committees to update the workplace hazard & risk register.
For instances where hazards are identified , its form is to be filled by the staff and this is immediately escalated for corrective action to their immediate supervisors and relevant parties eg. E&I helpdesk , USP OHS, etc.
Self Inspection Guideline for Staff | Self Inspection Checklist | Hazard Identification Form |
Workplace Hazard and Risk Register
The workplace hazard and risk register documents all identified actual and potential hazards that workers in a workplace can be exposed to, and the level of controls actually in place within the workplace to minimize likelihood and consequences of adverse outcomes to workers and the workplace.
These hazards are assigned existing level of risk and responsible persons to ensure controls are in place and are effective.
Workplace Hazard Risk Register | Guidelines for Staff | Register – Excel Matrix |
Safe Work Guidelines & Procedures
No | Occupation Group | Safe Work Guideline for Workers | Safety Checklist for Workers |
1 | Office & Administration | Guideline | Checklist |
2 | Maintenance & Engineering | Guideline | Checklist |
3 | Landscaping & Outdoors | Guideline | Checklist |
4 | Handling Hazardous Chemicals & Biohazards | Guideline | Checklist |
5 | Agriculture | Guideline | Checklist |
6 | Housekeeping | Guideline | Checklist |
7 | Security | Guideline | Checklist |
8 | Kitchens | Guideline | Checklist |
9 | Drivers & Operators | Guideline | Checklist |
Hazardous Work & Permits
Hazardous Work | Safety Information Kits | Documents | |
1 | Work at Heights -WAH | WAH Brochure
WAH Video |
Procedure |
2 | Hot Works – HW | HW Brochure
HW Video |
Procedure |
3 | Confined Spaces – CS | CS Brochure
CS Video |
Procedure
Permit |
4 | Lock Out Tag Out – LOTO | LOTO Brochure
LOTO Video |
Procedure
Permit |
Note. For Training on Hazardous Work and Issuance of Permits , see Induction and Training Tab.
Policy and Procedures | Hyperlinks |
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Contractors despite not being USP Employees, the university has a duty of care to these workers to ensure they are not harmed in any way, whilst engaged in work on university campuses and facilities. |
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These include the following
The following campuses have initiated environment sustainability programs in their campuses
Hyperlink to USP Policy Library
Environment Sustainability Policy
USP DISMAC – Who are We and What we Do
USP Disaster Management Committee (USPDISMAC) is a committee of the university Vice Chancellor & President. This committee is delegated to manage disaster situations affecting university campuses around the region.
Policies and Governance
DISMAC Dashboard
1st Quarter 2022
Type of Drill | How often required to be done | Responsible for drill
|
1.Tsunami Evacuation Drill | Once annually
|
Campus Director |
2.Fire Evacuation Drill | Once a semester | Campus Director
Head of Department Head of School |
DISMAC Training for
|
How often required to be done | Responsible for Workplace
|
1.Building Emergency Wardens
|
Once annually | Head of Department
Head of School Campus Director |
2.First Aiders
|
Once annually | Head of Department
Head of School Campus director |
3.Students | Orientation Week
|
Head of School
Campus Director |
4. Staff | Contract Offer
Contract Renewal ( 3- 5yrs ) Probation period
|
Head of Department
Head of School Campus director |
Hyperlink to Services at campuses
Hyperlink to USP Policy Library link to OHS