Staff Induction 

• Staff Induction Video
• Staff Induction Form

Student Induction

Lecturers, tutors, and supervisors responsible for teaching or supervising students are required to conduct a basic Occupational Health and Safety (OHS) induction for their students specific to the venues where activities are being held.

The induction must include information on emergency procedures, contact numbers, safe work practices, and the use of personal protective equipment.

Below is a general OHS induction video for students which can be utilized:

Student Induction Video

Contractor Induction

Although contractors are not employees of the university, the institution as well as the contractors hold a duty of care to ensure their health and safety while performing work on university campuses and facilities, safeguarding them from any potential harm during the course of their activities.

• Contractor Safety Induction Video
• Contractor Induction Checklist
• Contractor Induction Attendance List
• Working at Height Permit
• Hot Works Permit

Training

Apart from compliance with legal and regulatory requirements the University is committed to promote a culture of safety through OHS trainings. OHS training fosters a safety-conscious culture within the organization. It empowers everyone to take responsibility for their own safety and the safety of others around them, creating a collective commitment to maintaining a safe environment.

If you are interested in attending training sessions organized by the OHS Team, please complete the application form below and submit endorsed copy of the form to maintenance@usp.ac.fj, ensuring that all training prerequisites are fulfilled.

• Training Application Form

Evacuation Drills

Aside from compliance with legal requirements emergency evacuation drills are critical within an organization to ensure swift and safe evacuation. Evacuation drills familiarizes everyone with evacuation procedures, exist routes and assembly areas. As a result, in the event of an emergency, everyone knows exactly what actions to take.

Fire Evacuation Evacuee Register : USP OHS Form E01

USP E01 forms are to be distributed by Emergency Wardens to the evacuees for filling out following a building or campus evacuation during a drill or actual emergency.

Fire Alarm / Evacuation Report Form: USP OHS Form E02

USP E02 Forms are to be filled by Chief Emergency Wardens following a building or campus evacuation during a drill or actual emergency.

Injuries and Incidents

Reporting is a critical part of an organization’s continuous improvement process. It is essential to improve workplace safety, preventing recurrence, providing support to the person involved and maintaining legal compliance.

To ensure Accidents, Injuries, Death, and Near Misses are reported to the relevant authorities, USP Insurers, the respective supervisors and Human Resources please complete the form below with reference to the Injury / Incident Reporting Procedure

• Injury/Incident/Hazard Report Form
• Statement of person injured or witnessing an injury
• Statement of supervisor of the injured person

Hazards

For any maintenance related issues/hazards please raise a job request through Estates & Infrastructure Job Request System

The establishment of Occupational Health & Safety Committees is a legal requirement for workplaces in countries that have health and safety laws.

USP health safety and wellness policy promotes the establishment of Occupational health safety and wellness committees ( OHSWC ) for schools, departments, and campuses.

OHSWC Meeting Forms 

• Minutes Template
• OHSW Committee TOR

Workplace Inspection Forms

Teaching_Areas_Inspection_Form_USP

USP_Laboratory_Safety_Audit_Checklist

Residential_Areas_Inspection_Form_USP

Administration_Areas_Inspection_Form_USP

First Aid Kit

First Aid Kit Register

First Aid Kit Supplies List

First Aid Kit Inspection Checklist

Fiji Campuses Emergency Contact Information

Laucala Campus Important Contact Information

Lautoka Campus Important Contact Information

Labasa Campus Important Contact Information

Solomon Islands Emergency Contact Information