Welcome to Estates & Infrastructure


What is the meaning of “OHS” ?

OHS is the acronym for Occupational Health and Safety and relates to health, safety and welfare issues in the workplace.

What are the aims of OHS ?

Occupational Health and Safety includes the laws, standards and programs that aim to making the workplace and work activities safer and protects the health and well being of employees, employers, clients and the public using that workplace.

Functions of the USP OHS Unit

The following services are provided to all workplaces within the university by the team

  • Compliance Advisory and Services on Occupational and Environmental health and safety to enable all campuses to meet health safety and environmental statutory requirements and international best practices and standards.
  • Facilitate creation of workplace Occupational & Environmental health and safety representatives and committees and their engagement with management of workplaces and campuses
  • Implement Occupational and Environmental Hazard and Risk Management program via the conduct of multiple hazard inspections and assessments and initiating actions to ensure hazards and their risks are addressed appropriately.
  • Deliver Training and Awareness to staff and students on Workplace & Environmental Health and Safety Awareness
  • Injury Management by ensuring personal injury and environmental health and safety incidents are prevented and managed appropriately if they occur with minimal loss to life and property.
  • Emergency & Disaster  Management by ensuring potential health , safety and environmental emergencies within campuses and workplaces eg.Fire ,Earthquake,Tsunami and Cyclones ,etc have documented plans and procedures and that regular preparedness activities are done to enhance staff and student’s response and recovery to these emergencies is done appropriately.
  • Provision of Safety Signage and Personal Protective Equipment.
  • Provision of Sustainable Waste Management and Environmental Green practices and services


OHS is a legal Requirement in many countries. What countries served by the University of the South Pacific have existing national OHS legislation?

  1. Fiji – known as the Fiji Health and Safety At Work Act 1996 ( HASAWA 1996)
  2. Samoa – Known as the Occupational Safety and Health Act 2002
  3. Vanuatu – Knows as Health and Safety at Work Act 2006
  4. Solomon Islands – Known as Safety at Work Act 1982 ( SAWA 1982 )

What countries served by the University of the South Pacific are in the process of establishing their national OHS legislation?

  1. Kiribati
  2. Marshall Islands
  3. Tuvalu
  4. Cook Islands
  5. Tonga

University OHS Policy

The University of the South Pacific has established its OHS Policy since 1999

It is reviewed regularly , and is endorsed by the University Vice Chancellor and President with the latest being in 2021.

Heath Safety & Wellness Policy

Environmental Sustainability Policy

Disaster Management Policy

University OHS Unit

The university OHS team is part of the Estates and Infrastructure Section based at the Laucala Campus

Its Staff include

OHS Manager

OHS Officer

EHS Officer

OHS Assistant

Office Location

Our office is located at the Estate and Infrastructure headquarters at Middle Campus Laucala , Suva , Fiji Islands.


Land Line Phone Contacts  (679 )323 1620 / ( 679 ) 323 1622

Team Mobile Phone Contacts 

( 679 ) 8669765 – OHS Manager

(679) 8663027 – EHS Officer

( 679 ) 7225259 – OHS Officer

(679) 7501322- OHS Assistant

Generic Email address : maintenance@usp.ac.fj  


Information for Potential Trainees


Staff Induction 

This must be done within the 1st 5 working days of the staff beginning their new or extended work contract.

Staff prints a copy of the IDFO1 form ,and views the IDF01 YouTube video.

The immediate supervisor, workplace OHS rep, emergency warden and first aider are to assist the inductee in completing their induction.

Once the IDF01 form is filled and signed off, it is sent to USP OHS email and a OHS Induction Completion Certificate is issued to the staff, by USP OHS which indicates successful completion of their workplace OHS induction.

Student Induction

Lecturers, Tutors and Supervisors  who teach or supervise students are required to conduct or organise a basic OHS induction for their students for the venues in which the activity is being held in.

Induction information shall include emergency procedures, contact numbers and safe work procedures and use of personal protective equipment.

1 Staff  IDFO1 You Tube Video for Filling IDF01 Video
2 Student Induction Video


1 OHS Modules 1&2  Information
2 Basic First Aid  Information
3 Emergency  Wardens  Information
4 Work at Heights  Information
5 Hot Works  Information
6 Confined Spaces  Information
7 General OHS Awareness  Information

Trainer Guidelines & Documents


















Hazard Incident Accident Dashboard 

2022 1st Quarter

What should I do and Who Should I report these to?

What Forms should I use to report ?


Number  Situation   What Report Form to Use 
1  Hazard Hazard Report Form
2 Incident / Near Miss at Work Incident Report Form
3 Accident or Fatality at Work Accident / Fatality Report Form

Accident Investigation 

” Accident Investigation is not fault finding but cause finding ”


















Injury Free Learning Experience is the goal for health and safety at USP.

Learning in a safe environment, which is healthy, promotes environmental sustainability and personal wellness for students and staff are key considerations at the University of the South Pacific.


  • The Head of School , Campus Director are responsible for ensuring teaching , learning spaces and facilities , used by students are maintained to acceptable safety and health standards at all times.
  • The lecturer or teaching assistant is responsible for the safety of the student under their supervision or tutelage
  • The student is responsible for complying with health and safety regulations for their learning activities, at all times.

Safety Guidelines 


1  Student Safety  Induction Guidelines
2  General Health & Safety for   Students Guidelines
3  Laboratory Safety Guidelines
4  Workshop Safety Guidelines
5  Field Trip Safety Guidelines
6  Industrial Placement Guidelines
7  Kitchen Safety  Guidelines
8  Farm Safety Guidelines
9  Marine Safety Guidelines
10  COVID 19 Safety Guidelines



















The establishment of Occupational Health & Safety Committees are a legal requirement for workplaces in countries that have health and safety laws.

In 2021 the USP health safety and wellness policy promotes the establishment of Occupational health safety and wellness committees ( OHSWC ) for schools , departments and campuses.

Occupational Health Safety and Wellness Committee Members 

OHSWC Meeting Forms 


















Health and Wellness at USP Hyperlinks
In 2021, the new USP Occupational health and safety policy was expanded to include wellness, and is known as the USP Health Safety and Wellness Policy.

Wellness is now mainstreamed as a key activity to be promoted in university workplaces and campuses, to build a workforce that is not only safe but also healthy and well.

USP Health Safety & Wellness Policy


















Zero Workplace Injuries & Deaths is the Goal !

Working in a safe environment, which is healthy, promotes environmental sustainability and personal wellness for staff are key considerations at the University of the South Pacific.


  • The Head of Department, Head of School and the Campus Director is responsible for the health and safety maintenance of the workplaces that their staff and student use.
  • Each Employee and student is responsible for complying with the health and safety requirements and regulations for the campus and their workplaces and the activities, that held within them.
1 Health Safety Wellness Guidelines & Responsibilities for Campus Directors ,Head of Schools, Directors & Managers Guidelines


2 Health Safety Wellness Guidelines & Responsibilities for Staff Guidelines


Working Safely at USP  

  • Brochure
  • Video


  • 2022 1st Quarter Report

Hazard and Risk Management 

Efforts to eliminate or reduce the likelihood of the occurrence of Hazards in the workplace is an essential health and safety activity.

This is to eliminate or reduce the risk of consequences of adverse outcomes to the worker and the workplace itself.

 Guideline Risk Calculator Matrix Video

Workplace Self Inspections 

USP staff , from their first day at work , are required to self inspect their workplaces regularly and use the attached self inspection checklist to document this.

The findings of these self inspections from staff are consolidated by the head of department and OHS and Wellness committees to update the workplace hazard & risk register.

For instances where hazards are identified , its form is to be filled by the staff and this is immediately escalated for corrective action to their immediate supervisors and relevant parties eg. E&I helpdesk , USP OHS, etc.

Self Inspection Guideline for Staff Self Inspection Checklist Hazard Identification Form

Workplace Hazard and Risk Register

The workplace hazard and risk register documents all identified actual and potential hazards that workers in a workplace can be exposed to, and the level of controls actually in place within the workplace to minimize likelihood and consequences of adverse outcomes to workers and the workplace.

These hazards are assigned existing level of risk and responsible persons to ensure controls are in place and are effective.

Workplace Hazard Risk Register Guidelines for Staff  Register – Excel Matrix


Safe Work Guidelines & Procedures  


No Occupation Group  Safe Work Guideline for Workers  Safety Checklist for Workers 
1 Office & Administration Guideline  Checklist
2 Maintenance & Engineering Guideline Checklist
3 Landscaping & Outdoors Guideline Checklist
4 Handling Hazardous Chemicals & Biohazards Guideline Checklist
5 Agriculture Guideline Checklist
6 Housekeeping Guideline Checklist
7 Security Guideline Checklist
8 Kitchens Guideline Checklist
9 Drivers & Operators Guideline Checklist


Hazardous Work & Permits 

Hazardous Work   Safety Information Kits Documents
1  Work at Heights -WAH   WAH Brochure

WAH Video



2  Hot Works – HW HW Brochure

HW Video



3  Confined Spaces – CS CS Brochure

CS Video



4  Lock Out Tag Out – LOTO LOTO Brochure

LOTO Video



Note. For Training on Hazardous Work and Issuance of Permits , see Induction and Training Tab.



















Policy and Procedures Hyperlinks
Contractors despite not being USP Employees, the university has a duty of care to these workers to ensure they are not harmed in any way, whilst engaged in work on university campuses and facilities.


































Environment Sustainability

These include the following

PET Recycling

Recycling is the process of gathering and processing materials to create new goods out of those that would otherwise be thrown away as waste. By implementing recycling programs on campus, USP follows appropriate waste management standards.

Aluminum cans and PET bottles are two examples of recyclables that are collected, transported, and remanufactured at a recycling center. The main recycling center for recyclables from USP Laucala Campuses is Mission Pacific, which works closely with USP.

Power ( hyperlink to E&I )



Water ( hyperlink to E&I )



Tree Planting

The health of our environment depends a lot on forests. Planting trees increases the interconnectedness of wildlife habitats and promotes biodiversity. As a natural air filter, trees clean the air by removing dangerous contaminants. We are thrilled to talk about the tree-planting efforts our campus makes to maintain a healthy environment for members of the USP community.

In 2022, 252 trees were planted which is an impressive 210% achievement of the 120 trees annual target. Click on the reports below:

















Environment sustainability programs have been implemented on Laucala campus

  •  2022 UGI Report

















The University of the South Pacific (USP) supports environmental sustainability guided by its Environment Sustainability Policy (ESP) that is reviewed every 3 years.

To access other USP policies, you can find it on USP Policy Library.

















The Universitas Indonesia (UI) launched the first global university rankings in 2010 for the purpose of evaluating campus sustainability initiatives. These rankings are now known as the UI GreenMetric World University Rankings (UIG). It was designed to provide an online survey to showcase sustainability policies and initiatives for higher education institutions around the globe.

The University of the South Pacific (USP) has been participating in the rankings since 2010, in particular Laucala Campus, Fiji. You can access the UIG certificates for USP, Laucala Campus:

















Disaster Management


USP DISMAC – Who are We and What we Do

USP Disaster Management Committee (USPDISMAC) is a committee of the university Vice Chancellor & President. This committee is delegated to manage disaster situations affecting university campuses around the region.

Policies and Governance 

  • USP Disaster Management Policy
  • USP Disaster Management Plan
  • USP Campus Disaster Management Plan

DISMAC Dashboard 

1st Quarter 2022



















Emergency contacts for laucala campus

















Type of Drill How often required to be done Responsible for drill


1.Tsunami Evacuation Drill Once annually


Campus Director
2.Fire Evacuation Drill Once a semester Campus Director

Head of Department

Head of School

DISMAC Training for


How often required to be done Responsible for Workplace 


1.Building Emergency Wardens


Once annually Head of Department

Head of School

Campus Director

2.First Aiders


Once annually Head of Department

Head of School

Campus director

3.Students Orientation Week


Head of School

Campus Director

4. Staff Contract Offer

Contract Renewal ( 3- 5yrs )

Probation period



Head of Department

Head of School

Campus director

















Hyperlink to Services at campuses

















Hyperlink to USP Policy Library link to OHS

















Services at Campuses

Laucala Campus 

OHS Key Indicators 2023

No  Indicators Staff Students Contractors
1 Lost Time Injuries incurred
2 Incidents / Accidents Occurrences
3 Inductions Completed
4 Training  Completed NR
5 Drills attended NR
6 OHS Reps attended Meetings (%) NR NR
7 Health Screening attendance NR NR
8 Wellness Activities attendance NR  NR

Data as of Sept.2023.

OHS Committees 

see List OHS Reps Laucala

No  Committee Quarterly Meetings Completed Member Reps Issues Raised Issues Corrected
1 VCP Group
2 COO Group
3 DVC Education
10 Middle Campus
11 Lower Campus
12 Statham

Data as of Sept 2023.


















































Alafua Campus 

USP Samoa has the Alafua Campus on Upolu close to Apia the capital city and a center on Savaii island.

Occupational Health Safety and Wellness 

A. 2023 Performance Indicators 

No  Indicators   To Date   Staff   Students   Others 
1 Incident & Accidents  0 0 0 0
2 Injuries 0 0 0 0
3 Inductions
4 Training NR
5 Drills NR
6 Health  Screening  NR
7 Wellness Activities NR

B.OHS Committee and Reps – Meetings and Issue Corrections.

Alafua OHS Reps List See

No   Meetings   Reps attended   Issue Raised Issued Corrected
1 1st Quarter
2 2nd Quarter 
3 3rd Quarter
4 4th Quarter 


C. OHS Hazard and Risk Register 

  • Alafua OHS Hazard Risk Register 2023 – See θ

Disaster Management 

A.Campus Information

  • Campus Emergency Numbers – See θ
  • Campus Emergency Wardens – See 1/ See 2
  • Campus Emergency Assembly Areas – See
  • Campus First Aid Stations and First Aiders – See 1 / See 2

B. Campus Disaster Management Procedures 

  • Medical Emergency Θ
  • Fire θ
  • Cyclone θ
  • Earthquake/ Tsunami θ
  • Major Utility Outage  θ












































































































































































Policies, Procedures and Templates



















































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