USP Business Travel Insurance Policy

INTERNATIONAL BUSINESS TRAVEL POLICY

Welcome to the travel policy pages of the insurance site.

What is this policy?

It is a single business travel insurance policy for all campuses. It covers travel outside of your country of residence while on USP approved business. The policy is administered by the Risk and Insurance Unit at Laucala Campus.

Who is covered under the policy?

Refer to USP Finance ‘Travel on University Business Policy’ available on USP Policy Library web site (link). In general this international travel insurance cover is provided while on USP approved business for staff and Council members. Registered students can also be covered for specific trips. Other types of travellers are to confirm if eligible for cover under this policy. The following tables provides a general summary.

Note: If your ticket is not arranged / paid by USP, forward a copy of your travel details to Finance – Procurement Office.

USP Staff	Travel Insurance	Preparing for the trip
All USP employees	Employees are automatically covered by this policy as per the policy terms, conditions etc. when their travel/trip is eligible for cover as per Finance ‘Travel on University Business Policy’. (Travellers can verify with Finance or HR their trip is eligible for cover).	Insured travellers are requested to prepare for their trip by reviewing the travel insurance documents, completing the check-list and if needed pre-existing medical questionnaire form in the table below. *Reminder:* Collect the travel card from HR or HR approved business unit and return the card when returning from your trip.
Non-Staff Category	Assist travellers prepare for their trip (point of contact)	Preparing for the trip
Council & Council Committee Members	Council Secretariat. Required to contact CSS to confirm trip is covered by USP travel policy.	Insured travellers are requested to prepare for their trip by reviewing the travel insurance documents, completing the check-list and if needed pre-existing medical questionnaire form in the table below. Collect the travel card from your point of contact.
USP Registered Students	International Office. “While on approved USP Business / activity which is required to complete University approved (senate) course / programme (course credit)” Students are required to contact USP International Office to confirm trip/student is eligible for cover by USP travel policy and preparations for the trip. Such as complete form (Check-list) and provide documents. *Note: This information is used to determine if eligible to be covered by this policy considering USP travel policy terms and conditions.

What is covered under the policy?

Several documents have been prepared to make key elements clearer for the university community. Refer to the documents in table below. Contact Risk and Insurance Unit for details.

Note: Travellers are not fully covered. Travel insurance policy includes terms, conditions, limits, excess, exclusions etc. Travellers are responsible to understand the insurance coverage and procedures before departure.
Tip – Travel Card: USP staff is to collect the travel card from HR or HR approved business office representative and return the card when returning from the trip.

What do I do in the event of a claim? All claims are handled by the Risk and Insurance Unit. Please send all required documents to the Unit to process the claim. The processes are outlined in the brochure and “Procedures and Insurance Cover” documents mentioned in the table below.

The travel roadshows. We arrange travel awareness roadshows annually. They’re announced via all staff emails and invitations. If you want a roadshow for your staff, please contact us at ac@usp.ac.fj

Table: Travel documents (Summary: procedures/insurance cover and tips)

Policy and Procedures

Preparing for your trip

Effective 31-Dec-19 4:00pm TO 31-Dec-21 (BHSI)

Updated: 11-January-2021