Guides & Self-assessments
Welcome to the guides section of our website.
This part of the website provides a library of self-assessment tools for you to use in managing risk. These guides have been developed with members of the university community and also from good practice elsewhere.
The guides are split into two categories
- Guides designed to address specific risks covered by our insurance policies. These are designed to reduce the likelihood of an incident that could give rise to a claim. These guides are linked to a specific insurance policy.
- Guides designed to address risks more generally. These could cover risks in a number of our insurance policies.
The table below provides a list of the guides and how they link to the insurance policies.
The guides can be used in the following ways:
- New staff: For new staff to assess an area they may have responsibility for.
- Ongoing activities: To self-assess these annually to ensure they remain well controlled.
- Specific activities: To assess a particular activity or event and ensure risks are identified and addressed
We have also developed guides that relate to student-related activities like field trips. These are listed separately
If you have any suggestions on improving our guides, we would welcome them. We will continue to add new guides as we identify a need for them. If there are any areas where you think we should look to develop a guide, please contact us at 
ac(at)usp.ac.fj
We hope you find our guides useful and informative.
Director of Assurance and Compliance
POLICIES AND SELF-ASSESSMENTS
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Policy Title |
Summary |
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This guide provides an overview of our money policy and a self-assessment guide. This covers controls and best practice hints on managing your cash custody more effectively. |
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This guide provides an overview of the policy and a self-assessment guide. This includes a self-assessment questionnaire on your controls for protecting valuable property, portable property. This assists identify areas to improve along with recommended preventative measure/practice to consider. |
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We have provided a ‘travel tips’ document. This lists recommended tasks for travelers prior to their trip to minimise risks and difficulties if anything goes wrong, |
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This guide is for coordinators and staff with USP vehicles. This outlines the conditions for the operation of those vehicles for both insurance requirements and general safety. |
GUIDES
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Guide Title
|
Summary |
Which policy would the guide relate to? |
|
Contract Risks (Word) |
Our guide is designed to help you manage your contract risks more effectively. We’ve prepared this guide with points to consider when reviewing contracts. It contains “helpful hints’ and a checklist to help you. We need to be careful not to accept all risks in a contract without question. Therefore, it is important that we consider all contract terms thoroughly. |
This guide is relevant to virtually all insurance policies. |
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Contracts-Insurance, indemnity and contracts (Word) |
This guide should be read in conjunction with the “Contract Risk” guide. The purpose of this guide is to provide practical information on the main insurance policies in contacts. It also provides general information on indemnity and hold harmless contract clauses. |
This guide is relevant to virtually all insurance policies. |
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Events (Word) |
Our guide is designed to help you manage your USP event risks more effectively. We’ve prepared this guide with points to consider when preparing USP events. It contains “helpful hints’ and a checklist to help you with any assessments you are planning. We need to be careful when planning USP events to consider any risks that arise from hosting events. Careful planning will help ensure your event is both safe and enjoyable for everyone involved. |
Public Liability |
GUIDES RELATING TO STUDENT ACTIVITY
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USP students attachments (Word) |
This guide is to assist employees prepare for their students attachments to complete their course / programme. |
It can relate to either: Personal Accident Public Liability |
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USP accepting attachments (Word) |
This guide is to assist employees prepare accepting attachments from other institutes to complete their course / programme. |
It can relate to either: Personal Accident Public Liability |
Date Reviewed: 10-January-2019